Administrative Specialist - Franklin Outpatient - Talbert House : Job Details

Position Summary: Performs a range of technical, administrative and clerical duties in support of the agency's the department and/or manager(s) goals and objectives. Job Responsibilities: ? Administrative Support Provides support and handles administrative tasks for department including correspondence at an intermediate skill level (Microsoft, Outlook, Office Suite, etc.) ? Billing /Financial Handles submission & processing the accurate and timely data entry basic to intermediate accounting duties, demonstrating understanding of accounting fundamentals, principles and practices; may compile and summarize accounting information, identifying inaccuracies or abnormalities and reporting them to management ? Scheduling Performs routine to advanced office duties including managing and coordinating calendars for department, scheduling of clients and meetings with accuracy and in a timely manner ? Data Entry/Management Responsible for data entry and databases for department ensuring accuracy and integrity of data entered; entering of client information into the appropriate system & maintains databases ? Scanning /Copying /Filing Responsible for scanning and copying of correspondence as requested to support department; completes filing of department and client correspondence routinely with accuracy and in a timely manner to reach funder and agency deadlines; ensures files and records are complete with all required documentation ? Audits Conducts audits of client/employee and/or customer files to ensure department is in compliance with funder and agency requirements ? Reporting Monitors, prepares & completes basic to intermediate reports and presentations in a timely manner to meet reporting requirements ? Project Management Coordinates and manages intermediate level projects for department and supports management in business activities; may perform special projects of a moderate to advanced skill level ? Customer Service Ensures client, customer and department needs are being met through providing positive and excellent customer service; responsible for answering phones, greeting visitors and managing front desk on a routine basis; able to engage outside vendors ? Other Duties as Assigned Qualifications Required Knowledge, Skills and Abilities: Excellent written and verbal communication skills Strong customer service skills Intermediate computer skills; intermediate to advanced knowledge of complex formats and fo