Administrative Specialist, G14, Youth Village - Webb County, TX : Job Details

Salary: $16.73 - $17.58 HourlyLocation : 111 Camino Nuevo Rd. Laredo, TXJob Type: Full-TimeJob Number: FY24-00090Department: Youth VillageOpening Date: 12/02/2024Closing Date: 12/7/2024 11:59 PM CentralJob Summary This position is responsible for providing administrative assistance for the operations of the Juvenile Department. This position performs administrative duties in support of the Juvenile Department's human resource functions and other duties as needed. Major Duties

• Provides customer services; answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
• Provide information and answer questions from employees regarding personnel policies and procedures and employment benefits.
• Process department payroll records, and employment paperwork; and maintain personnel files.
• Process Workers' compensation and FMLA documentation.
• Assists in requesting employees' Family Medical Leave with Human Resources and keeps track until the employee returns to work.
• Maintain confidential drug and alcohol testing files, including referral forms, results, and other related information.
• Post all job vacancies in the NEOGOV software program and coordinate with Human Resource Department vacancies on the county's website.
• Assists internal and external applications regarding employment opportunities with Webb County Juvenile Department.
• Coordinates processing, screening, and interviews of employment applications for interview.
• Calls and sets up applications for interviews.
• Prepares letters to applicants not selected for positions.
• Prepares and maintains the Webb County Juvenile Department's New Hire Orientation Packets.
• Processes new hire employment paperwork.
• Process in New Worlds System/Tyler personnel Actions forms (New Hire, Promotions, Demotion, Resignation, and Termination) with Human Resources.
• Respond to all after-hour Workers' Compensation accidents to expedite employee medical needs.
• Assist supervisors with Workers' Compensation paperwork completion and submit claims to Risk Management Workers' Compensation Analyst.
• Coordinates with Risk Management Workers' Compensation Analyst that accruals are correctly deducted under Workers' Compensation rules. Coordinates with Risk Management Workers' Compensation. Ensures employees maintain their start and end date under Workers' Compensation including appointment, work status information, and restrictions.
• Submit all vehicle accident paperwork for Webb County Juvenile Department Office to the Risk Management Liability Department.
• Assists in the yearly preparation of the Juvenile Department Budget.
• Prepares a variety of correspondence, reports, and forms.
• Maintains department files and records.
• Schedules and makes travel arrangements for department personnel.
• Attends department meetings.
• Performs any other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of the principles and practice of public sector human resource management.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of employee confidentiality requirements.
• Knowledge of basic bookkeeping practices.
• Knowledge of computers and job-related software programs.
• Skill in data entry.
• Skill in problem-solving.
• Skill in working with other departments.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, copier, and cash register.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in English language and orally in the Spanish language.

Minimum Qualifications

• Must have a high school diploma or GED from an accredited institution.
• At least one ( 1 ) year of administrative work experience.

Supplemental Information Complexity/Scope of Work

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The work consists of related Human Resource duties.
• The purpose of this position is to provide administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations the purpose of this position is to provide administrative support for the county's human resource operations. Successful performance contributes to the efficiency and effectiveness of those operations.

Physical Demands/Work EnvironmentOccasionally

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
• Adjusting or moving objects up to 5 pounds in all directions.
• Operating machinery and/or power tools.
• Driving a County vehicle or a personal vehicle.
• Working small and/or enclosed spaces.

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

Other Requirements/Information

• Must possess a valid and current driver's license.
• Drug and Alcohol Policy applies to this job. Pre-employment drug/alcohol testing, Motor Vehicle Record (MVR), and criminal background checks are required.
• This position is not covered under Civil Service; however, all other Webb County policies apply.

Valid Texas Driver's License* *If the applicant holds an out-of-state license, a State of Texas Driver's License must be obtained prior to employment. Webb County provides a variety of benefits available to employees.Please visit the Risk Management website for more details.The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Wellness Program
• Life Insurance
• Ancillary products
• Employee Assistance Program*
• Employee Clinic*
• Vacation and sick leave
  • Accrual rates increase based on years of service
• Sixteen (16) County-observed holidays and four (4) personal holidays
• Retirement benefits (TCDRS)**

*Available to ALL employees**Available to Permanent Part-Time employees01 What is your highest level of education?

• Less than High School
• High School Diploma or G.E.D. equivalent
• Some College Hours
• Vocational Certificate
• Associates Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree or higher

02 Do you have at least one ( 1 ) year of administrative work experience?

• Yes
• No

03 Do you possess a valid and current Texas driver's license?

• Yes, I have a valid and current Texas driver's license.
• Yes, I have a valid and current out-of-state driver's license.
• No, I do not have a valid or current Texas driver's license.

04 Are you at least 21 years of age?

• Yes
• No

05 Are you a current or former Webb County employee?

• Yes
• No

06 If you selected Yes on the above question, please specify department name(s) and date(s) of employment. 07 Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)

• Yes, I understand this requirement and would be able to provide required documentation prior to hire.
• No, I would not be able to provide required documentation.

Required Question