Administrative Specialist I - McLean County, IL : Job Details

Administrative Specialist I - State's Attorney's Office

Minimum Starting Salary: $17.17 per hour

Schedule: 8:30 am- 4:30 pm Monday-Friday (full time)

Job Summary

The Administrative Specialist I performs a variety of routine tasks involved in providing administrative support to County programs and managers. Duties typically include telephone and on-site reception filing general processing and distribution of materials meeting/conference room scheduling data entry and word processing.

Essential Job Functions

* Compiles photocopies organizes tallies records and/or distributes a variety of materials and/or data; reviews documents for completeness.

* Keyboards a variety of documents including reports case notes correspondence and forms; performs data entry.

* Opens processes and distributes in-coming mail; processes out-going mail.

* Answers incoming calls directing callers as appropriate or takes or refers messages; greets visitors and customers at a counter or reception desk and refers or directs as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property and balances related reports as assigned.

* Establishes maintains and/or retrieves computerized and manual files logs records documents and items; searches for requested information and prepares routine responses.

* Schedules appointments meetings and conference rooms; assists with meeting arrangements.

* Operates a variety of office equipment; provides backup and peak-load coverage for other staff; provides orientation for new and temporary staff as assigned.

* Performs other related duties as assigned.

Education and Experience

Requires an Associate's or technical degree in related field and a minimum of one (1) to three (3) years of related experience or equivalent combination of education and experience.

Knowledge Skills and Abilities

* Knowledge of English composition spelling and grammar.

* Some knowledge of computers applicable software programs and other standard office equipment related to the duties of the position.

* Some knowledge of alphabetical and numerical filing systems.

* Some knowledge of accounting practices and principles as required by the position.

* Knowledge of local government operations Human Resource related programs policies and plans and modern office practices and procedures.

* Knowledge of Microsoft Word Excel PowerPoint and other similar programs.

* Skill in customer service.

* Ability to effectively resolve conflict and diffuse difficult situations.

* Ability to understand and follow oral and written instructions.

* Ability to communicate effectively both orally and in writing.

* Ability to learn rules and procedures and to apply them correctly in varying circumstances.

* Ability to make mathematical calculations quickly and accurately.

* Ability to establish and maintain effective working relationships with co-workers officials various external contacts and the general public.

* Ability to get along with others and work effectively with co-workers and the general public.

* Ability to deal properly with confidential and sensitive matters.

Physical Demands

The work is sedentary work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes the ability to express ideas by means of the spoken word and possess close visual acuity.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most activities are performed indoors in an office setting. While performing the duties of this position the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate.

Benefits Package

McLean County offers a comprehensive benefits package including:

* Medical Dental and Vision Insurance

* Medical Member Rewards Program

* Health Savings Account (HSA)

* Flex Spending Account (FSA)

* Dependent Spending Account (DSA)

* Supplemental Insurance: Life Critical Illness and Accident

* County provided Life Insurance

* Illinois Municipal Retirement Fund (IMRF Pension)

* Paid time off: vacation days personal days sick days holidays

* Identity Protection Charitable Giving

* Employee Assistance Program

Full salary range: $17.17-$26.62 per hour

About Mclean County Government

McLean County is the largest county by land area in the state of Illinois with a population of over 172000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $146 million operating budget over 800 employees and an Aa1 Bond Rating McLean County Government is positioned to maintain and expand its reputation for excellence in local government.

To learn more about all the services McLean County Government provides the community please visit A full list of Departments with a description of their function can be located at

How to Apply

Click Apply Now at the top of this post. Please include resume and cover letter at time of application.

* If applying through a third party job board please fill out an application via McLean County Government's Job Board located at

Confidentiality of your application is maintained upon request.

McLean County Government is proud to be an Equal Opportunity Employer.

Exempt : No

Type : Various

Department : State's Attorney

Location : 5