Administrative Specialist I - McLean County, IL : Job Details

Administrative Specialist I (Animal Control)Starting Hourly Rate: $17.60-$19.37Position Status: Full-TimeSchedule: 8 am to 4:30 Tuesday thru SaturdayPosition SummaryThe Administrative Assistant performs a variety of routine tasks involved in providing administrative support to County programs and managers. Duties typically include telephone and on-site reception, filing, general processing and distribution of materials, meeting/conference room scheduling, data entry and word processing.McLean County Animal Control Center is located at 9279 N. 1375 East Road, Bloomington, Illinois.Essential Duties and Responsibilities* Assists the public with lost pets, found pets, reclaims, adoptions, registrations, surrenders, wildlife complaints, etc.* Compiles, photocopies, organizes, tallies, records and/or distributes a variety of materials and/or data, reviews documents for completeness.* Keyboards a variety of documents, including reports, case notes, correspondence, and forms; performs data entry.* Opens, processes, and distributes in-coming mail; processes out-going mail.* Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned.* Establishes, maintains, and/or retrieves computerized and manual files, logs, records, documents, and items; searches for requested information and prepares routine responses.* Schedules appointments, meetings, and conference rooms; assists with meeting arrangements.* Assesses client eligibility for services against prescribed guidelines; assists clients to complete forms and applications.* Maintains office supply levels and advises appropriate party of needed purchases; orders various supplies, as assigned.* Operates a variety of office equipment; provides backup and peak-load coverage for other staff; provides orientation for new and temporary staff, as assigned.* Administers medications, feeds animals, and cleans kennels and related areas on occasion as needed.* Performs other related duties as assigned.Knowledge, Skills and Abilities* Knowledge of English composition, spelling, and grammar.* Some knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position.* Some knowledge of alphabetical and numerical filing systems.* Some knowledge of accounting practices and principles, as required by the position.* Knowledge of local government operations, Human Resource related programs, policies and plans, and modern office practices and procedures.* Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.* Skill in customer service - internal and external.* Ability to deal effectively with potentially dangerous animals.* Ability to effectively resolve conflict and diffuse difficult situations.* Ability to understand and follow oral and written instructions.* Ability to communicate effectively, both orally and in writing.* Ability to learn rules and procedures and to apply them correctly in varying circumstances.* Ability to make mathematical calculations quickly and accurately.* Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public.* Ability to operate two-way radios and other equipment specific, as required by the position.* Ability to deal properly with confidential and sensitive matters.Required QualificationsRequires an Associate's or technical degree in related field and a minimum of 1 to 3 years of related experience, or equivalent combination of education and experience.Physical Attributes/DemandsThe work is light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and possess close visual acuity.Work EnvironmentWork is performed in a relatively sage and secure work environment with some exposure to potential hazards.Benefits PackageMcLean County offers a comprehensive benefits package including:* Medical, Dental and Vision Insurance* Medical Member Rewards Program* Health Savings Account (HSA)* Flex Spending Account (FSA)* Dependent Spending Account (DSA)* Supplemental Insurance: Life, Critical Illness and Accident* County provided Life Insurance* Illinois Municipal Retirement Fund (IMRF Pension)* Paid time off: vacation days, personal days, sick days, holidays* Identity Protection* Charitable Giving* Employee Assistance ProgramAbout McLean County GovernmentMcLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community.To learn more about McLean County Government and career opportunities, please visit to ApplyClick Apply at the bottom of this post.* If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at of your application is maintained upon request.McLean County Government is proud to be an Equal Opportunity Employer.Exempt : NoType : FT EmployeeDepartment : Animal ControlLocation : 8