Administrative Specialist III - City of Johnson City (TN) : Job Details

The City of Johnson City, Tennessee is accepting online applications for an Administrative Specialist III with the Public Works Department. The employee performs difficult skilled clerical and intermediate administrative office and varied clerical work involving complex problems and situations pertaining to various policies, procedures, practices of a specific department; office management; does related work as required. Ability to handle sensitive or confidential information in a professional manner. Supervision is exercised over clerical staff. The work in this class involves general administrative duties, office management and administrative supervision of clerical subordinates. Employees in this class will be asked to initiate studies, prepare reports, data, and other relative duties frequently developing and refining working procedures for themselves and any applicable subordinates. Work problems involving important departures from standard policies or procedures ordinarily are reviewed by a superior for a final decision. This position involves relieving an administrative superior of considerable detail and may involve frequent contacts with both the public and city personnel to interpret departmental policy. Assignments are received only in the form of suggestions or general outlines, detailed instructions being given only when the employee is confronted with an unprecedented situation. Only unusually important or complicated assignments are checked in detail upon completion.

Required Knowledge, Skills and Abilities: Thorough knowledge of office and department operations and procedures; thorough knowledge of modern office management practices, procedures, and machines; thorough knowledge of basic principles in bookkeeping and fiscal record keeping; ability to write clearly and concisely; the ability to prepare reports in an acceptable manner and practice; ability to maintain an effective working relationship with superiors, employees, news media and general public; ability to interpret rules, regulations, policies, and to make decisions in accordance with established precedent; ability to perform routine administrative detail independently, including the composition of letters and memoranda; ability to maintain and keep complex records and to prepare reports with data from such records; ability to plan, organize and supervise the work of a number of clerical subordinates; to use sound judgment in carrying out the responsibilities of this position. Experience using Microsoft software, including Word and Excel. Manual dexterity to work efficiently on a typewriter and/or computer keyboard for data entry.

Acceptable Experience and Training: Minimum high school diploma or equivalent; supplemental business courses at the college level in accounting techniques, customer and public relations, computers, and office management; must demonstrate proficiency in typing and secretarial skills, word processing, operation of various office machines, and oral and written communication skills; at least three years' experience in similar position, or any equivalent combination of work experience and education. Pre-employment physical, and background check required.

EEO/AA