ADMINISTRATIVE SPECIALIST III - King County (WA) : Job Details

Summary

Join the Department of Adult & Juvenile Detention team!

The Community Corrections Division-Intake Services Unit is seeking an innovative, energetic, self-starter to join the team! We are accepting applications to fill (1) one full-time Administrative Specialist III position. This role is responsible scheduling first appearance court calendars for both the Maleng Regional Justice Center and the King County Correctional Facility. The role requires preparing court calendars through computer data entry, making computer proficiency crucial. The work is highly technical and conducted under limited supervision with strict time constraints. We are seeking a candidate who can multi-task and work independently in a fast-paced environment, while also collaborating effectively with various individuals.

ABOUT THE DEPARTMENT: The Department of Adult and Juvenile Detention(DAJD) is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD operates the largest county jail in the State of Washington, housing an average daily population of more than 1400 inmates.

DAJD is striving to provide in custody and community-based services that are data informed, advance safety, lead system change and promote equitable outcomes for the people we serve. The Department of Adult and Juvenile Detention is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies.

This recruitment will remain open continuous until the position is filled. Applications received by June 4, 2024 at 11:59 p.m. will have first consideration.

Job Duties

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.

* Perform lead clerical tasks, data entry, filing, and office support, using independent judgment to handle complex and/or sensitive information while maintaining confidentiality.

* Train employees and new hires in the preparation of court calendars to ensure consistent uninterrupted coverage.

* Independently perform clerical office functions, prioritize work assignments, and ensure tasks are completed efficiently and on time.

* Deliver daily documents to other county buildings as needed.

* Assist the program supervisor with various tasks as needed.

* Process payroll documents for section staff and maintain the Roster Management Payroll System for the section.

* Provide focused administrative support to meet the expectations and requirements of internal and external stakeholders, including department supervisors, co-workers, and others.

* Order supplies and equipment, make purchases, and submit invoices for timely payment.

* Collaborate with the department records manager for archiving or storing documents.

* Attend necessary training sessions/staff meetings to stay updated on relevant skills and knowledge.

* Modify and update desk procedures related to assigned work as needed.

* Utilize various computer programs and databases, such as JMS/Vantage, MS Word, Outlook, Excel, to maintain, update, enter, and retrieve data related to calendar preparation.

* Perform other related tasks within the area and scope of responsibility as assigned.

Experience, Qualifications, Knowledge, Skills

* Four (4) years of full time clerical experience including complex administrative functions, and one year

performing high volume customer service.

* Experience maintaining and tracking data, designing and maintaining data sources.

* Intermediate working knowledge of O365 Excel, Word, Outlook and scheduling software.

* Deep knowledge of office practices and procedures.

WE ARE LOOKING FOR SOMEONE WHO:

* Acts independently and makes decisions confidently within their scope and area of responsibility, even when faced with incomplete information, competing demands, and tight deadlines.

* Can keep critical workflow moving efficiently while maintaining professional and appropriate oral and written communication processes.

* Receptive to guidance and constructive criticism

* Performs effectively and efficiently under high pressure and tight deadlines

* Identifies issues promptly and takes effective actions while exercising sound judgment

* Committed to advancing Race, Equity, and Social Justice, including ongoing development in cultural humility

DESIRABLE QUALIFICATIONS INCLUDE:

* Extensive knowledge of Jail Management System (JMS) and Roster Management System (RMS)

* Experience within the criminal justice system, coupled with County or State government experience. This type of experience lends to a unique understanding and perspective particularly in navigating the intricate dynamics of the governmental landscape.

Supplemental Information

WHO MAY APPLY: This position is open to all qualified candidates. Applicants requesting Veteran's Preference must provide a copy of their DD-214, a scanned (pdf format) will suffice for this purpose. Forms will be reviewed to determine eligibility.

HOW TO APPLY: Completion of the full King County application and the supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.

Online applications are preferred. To apply, go to: for assistance with the online application process, please contact NEOGOV (Governmentjobs.com) Customer Support toll free at: 1-877-###-####.

WORK LOCATION: The primary work location is King County Correctional Facility, 500 5th Avenue, Seattle, WA 98104.

WORK SCHEDULE: The work schedule is Monday through Friday, 4:30 a.m. to 1:00 p.m. This is a 40 hour a week, overtime eligible position, provisions of the Fair Labor Standards Act (FLSA). Schedule assignments are subject to the staffing needs of the department. Some projects may require alternate hours as needed, including occasional afternoon and/or weekends.

UNION MEMBERSHIP: This position is represented by Local 21 AD, Washington State Council of County & City Employees.

DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to Jackie Smith, Sr. Human Resources Analyst at 206-###-#### or via email at [email protected]

SPECIAL REQUIREMENTS: It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, reference checks, and other tests as deemed necessary. A valid Washington State Driver's license or alternate ability to travel around the by time of hire.

Candidates for this position may be required to take a computer-based skills assessment. If a skills assessment is administered, only the top selected candidates that have passed the assessment will be invited to interview.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our True North, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

* Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members

* Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

* Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

* Transportation program and ORCA transit pass

* 12 paid holidays each year plus two personal holidays

* Generous vacation and paid sick leave

* Paid parental, family and medical, and volunteer leaves

* Flexible Spending Account

* Wellness programs

* Onsite activity centers

* Employee Giving Program

* Employee assistance programs

* Flexible schedules and telecommuting options, depending on position

* Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01

Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?

* Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.

* No.

02

If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

03

I understand that the work schedule for this position is Monday through Friday, 4:30 a.m. to 1:00 p.m. I also understand that schedule assignments are subject to the staffing needs of the department. Some projects may require alternate hours as needed, including occasional afternoon and/or weekends.

* Yes

* No

04

Please describe in 150 words or less how you meet the minimum qualifications for this position. (Full details of your qualifications MUST be supported/validated on your completed application). If you do not meet the minimum qualifications, then type N/A below.

05

Please indicate your level of proficiency utilizing Microsoft O365 (Word, Excel, and Outlook). Note: A general description for beginning, intermediate, and expert proficiency has been provided. Please select the level of proficiency that accurately reflects your skill level. The Department may choose to conduct skills testing.

* Beginner- able to open, create, save and modify documents.

* Intermediate- create mailing lists and posters in Word, use Excel formulas and calculations, schedule meetings and create distribution lists in Outlook.

* Expert- create complex databases, formulas, and pivot tables in Excel; format and reuse headers and manage page layouts in Word; import and export data and work with public folders in Outlook.

* I do not have experience utilizing Microsoft O365.

06

How many years of full-time clerical experience do you have? (Full details of this experience should be reflected on your completed application).

* One (1) year to two (2) years of experience

* More than two (2) years but less than four (4) years of experience.

* More than three (3) years but less than five (5) years of experience.

* Five (5) or more years of experience.

07

All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes a polygraph examination, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the Background Investigation Screening questionnaire. Are you willing to undergo a background investigation process as described above?

* Yes

* No

08

PLEASE NOTE: A yes response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a yes response to the remaining questions may automatically disqualify you from further consideration?

* Yes

* No

09

In the last 3 years, have you been convicted of Driving Under the Influence (alcohol or drugs)?

* Yes

* No

10

In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? Cocaine or crack Club drugs - Ecstasy, Ketamine, GHB, Rohypnol or MOMA Hallucinogens - PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin Opiates - Opium, Morphine or Heroin Stimulants - Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine Aerosols - Huffing paint or Nitrous Oxide (Whippits), or Khat

* Yes

* No

11

In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MOMA Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin Opiates: Opium, Morphine or Heroin Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat

* Yes

* No

12

In the last 3 years, have you been convicted of a domestic violence or a related offense involving physical violence? This includes having a court order or violating a court order that restrains you from harassing, stalking, or threatening any person; or engaging in other conduct that would place any person in reasonable fear of bodily injury.

* Yes

* No

13

Have you ever had any intimate contact with inmate(s), former inmate(s), or detained individuals while employed with a criminal justice agency?

* Yes

* No

14

Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?

* Yes

* No

Required Question

Agency King County

Address King Street Center

201 South Jackson Street

Seattle, Washington, 98104

Phone 206-###-####

Website