Administrative Specialist III - Idaho State Job Bank : Job Details

Administrative Specialist III at University of Idaho in Moscow, Idaho, United States Job Description University of IdahoAdministrative Specialist IIILocation: MoscowDivision/College: UI FoundationEmployee Category: ClassifiedPay Range: $22.00 per hour or higher commensurate with experienceFTE: 1Full/Part Time: Full TimePosition Summary:The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned Minimum Qualifications: High School Diploma or equivalent Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research Preferred Qualifications: Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Physical Requirements & Working Conditions:None NoneRequired Licensures, Certifications or otherPosting Number: SP004636PPosting Date: 10/22/2024Closing Date: Open Until Filled: YesSpecial Instructions:To receive first consideration, please submit a letter of qualification, current resume, and references (last 3 supervisors) no later than November 5, your letter of qualification, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.If you would like to see the full job description, please contact Riley Reintjes at Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.To apply, please visit: jobs.uidaho.eduEEO StatementUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.Copyright 2024 Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-19830d8a466daf4a800#######a822d3 To view full details and how to apply, please login or create a Job Seeker account