Administrative Specialist III - University of Arkansas : Job Details

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via and access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students  .All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications  located on your Candidate Home page.Type of Position:ClericalWorkstudy Position:NoJob Type:RegularWork Shift:Sponsorship Available:NoInstitution Name:University of Arkansas at Pine BluffThe University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty.For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students - a chance to advance.The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same - to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.Department:Vice Chancellor Enrollment ManagementSummary of Job Duties:The job duties and responsibilities include the following: Assist with the management of fiscal accounts, which include accounting, record keeping, budget transfers, purchase orders, and hiring of staff and student workers utilizing the Workday platform.Manage and execute travel and meeting arrangements including virtual webinars, conferences, etc., for the VCEMSS, Assistant VC for Student Engagement and Success, and the Director of the Lions program in a timely and proactive manner.Maintain a status list of all projects assigned to the Vice Chancellor to ensure deadlines are met.Maintain knowledge of university procedures including purchasing and travel. Provide LIONS Program and Student Success Center staff with updated information on policy and procedural changes.Serve as a liaison with Human Resources, Accounts Payable, the Procurement Office, and the Registrar's Office;Order, maintain, inventory, and organize office supplies and equipment;Schedule rooms and oversee reservations;Assist as needed in the implementation of large-scale and recurring campus-wide events (Student Recruitment and Orientation Days, Lion Fever Day, special day celebrations, LIONS program College Knowledge workshops, etc.);Performs other duties as assigned. Qualifications:Required Education and/or Experience The formal education equivalent of a high school diplomaOne - to three years of experience in a specialized or a related field applicable to work performed. Preferred Education and/or Experience One year of specialized training in business management, business education, or a related field;Knowledge of state, federal, and university rules, regulations, and procedures.Experience with UAPB's ERP and student information systems, hiring, purchasing, travel, and related policies, and procedures.Previous experience in a college or university setting, preferably in student services, enrollment management, or related areas. Additional Information:Knowledge, Skills, and Abilities Ability to work collaboratively within an intergenerational diverse team of staff, faculty, students, and the public.Proficient Knowledge skills, and experience with the Microsoft Office suite, including the ability to create and edit Word documents, spreadsheets, and power points;Excellent communication, interpersonal, and customer service skills;Ability to work with little supervision on designated duties;Experience with or the ability to quickly learn and navigate a variety of Enterprise Resource Planning (ERP) systems, such as Colleague and Workday, and train other administrative assistants and staff on how to use them;Proficient use of office equipment such as computers, copiers, scanners, etc. Skills Considered Essential for Success Ability to work in a diverse and dynamic environment.Ability to work collaboratively and independently with common goals as a part of a team.Strong organizational skills, the ability to exercise discretion, make independent judgments, and maintain confidentiality.Ability to manage short and competing deadlines in an environment where technical accuracy and teamwork matter.Capability to establish and maintain effective, collaborative working relationships; and skilled at helping to build rapport with students, staff, and faculty. Salary Information:$30,000-$35,000Required Documents to Apply: Cover Letter/Letter of ApplicationLetters of RecommendationList of three Professional References (name, email, business title)Resume Optional Documents:Special Instructions to Applicants:Please upload all required documents in the Resume attachment section of your application to be considered for this position.Recruitment Contact Information:Rita D. Conley, EMSS, ; 870-###-#### or 870-###-####All application materials must be uploaded to the University of Arkansas System Career Site.Please do not send to listed recruitment contact.Pre-employment Screening Requirements:The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity).Persons must have proof of legal authority to work in the United States on the first day of employment.All application information is subject to public disclosure under the Arkansas Freedom of Information Act.Benefits Eligible:Yes #J-18808-Ljbffr