Administrative Specialist - County of Volusia, FL : Job Details

Salary : $48,256.00 Annually Location : DeLand, FL Job Type: Full-Time Job Number: 25-00012 Department: Court Administration Opening Date: 10/18/2024 Closing Date: 11/1/2024 12:00 AM Eastern Major Functions This position reports to the Finance & Accounting Manager in Court Administration in DeLand. Headquarters are subject to change based upon the needs of the court. Day travel to offices throughout the circuit will be required as needed. Illustrative Duties (Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

• Coordinates purchasing, County budget preparation, inventory and records control.
• Studies operations to improve workflow, simplify reporting procedures or implement cost reductions.
• Coordinates the collection and preparation of operating reports, such as budget expenditures. Analyzes financial data and makes recommendations based on that analysis.
• Maintains accounting and purchasing records/ledgers as required.
• Interprets operating and purchasing policies.
• Prepares, reviews and answers correspondence regarding contracts and purchasing requests.
• Coordinates and prepares annual and operational reports.
• Initiates projects and works on a team.
• Analyzes unit operating practices such as record-keeping systems, forms control, and budgetary requirements to create new systems or revise established procedures.

• Prepares reports, including conclusions and recommendations for solutions to administrative problems.
• Performs special projects as directed and other duties as assigned

Minimum Requirements Six (6) years of administrative experience or equivalent experience. The comparable experience, training and/or education has a direct relationship to the duties of the position being advertised. OR A Bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience. The preferred candidate will have experience working in an accounting/purchasing office and 4 years of current Microsoft Office/ Excel experience. Knowledge, Skills & AbilitiesMental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems. Physical Demands: Sedentary work. Ability to see. Ability to lift (10 lbs.), carry, push, pull, handle, climb, crouch/kneel, reach; finger dexterity. Depending on assignment: Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle. Environmental Demands: Inside work. We offer a competitive and comprehensive benefits package that includes:HEALTH INSURANCE

• Medical
• Dental
• Vision
• Flexible Spending Account

RETIREMENT

• Florida Retirement System (FRS)
• Deferred Retirement Option Program (DROP)
• Deferred Compensation (475 Plan)

SUPPLEMENTAL INSURANCE

• Life Insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• Cancer Insurance
• Critical Illness Insurance

PAID TIME OFF

• Personal Leave
• Holidays
• Bereavement
• Military

HOLIDAYS The County of Volusia observes the following holidays annually:

• New Year's Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving (and day after)
• Christmas

ADDITIONAL BENEFITS

• Tuition Reimbursement
• Onsite Wellness/Fitness Center
• Computer Purchase Program
• Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits. 01 Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.

• Yes
• No

02 Do you have a bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field and two (2) years administrative experience or equivalent experience?

• Yes
• No

03 Do you have 6 years administrative experience or equivalent experience?

• Yes
• No

04 If you answered Yes to the previous question, please indicate the following: (1) the number of years, (2) position title (3) brief description of your experience and (4) the name of the agency/organization(s). If you answered No , please indicate N/A. 05 Do you have a current valid Florida Driver's License?

• Yes
• No

06 If you answered No to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position?

• Yes
• No
• Not Applicable

07 Have you ever worked as a temporary/lease employee for the County of Volusia?

• Yes
• No

08 If you answered yes, please indicate when, position title, and department/division. If you answered no please indicate N/A. Required Question