Administrative Specialist - Neighborhood Outreach Access to Health : Job Details

Administrative Specialist

Neighborhood Outreach Access to Health

Job Location : Phoenix,AZ, USA

Posted on : 2024-11-15T20:43:36Z

Job Description :

Job Details

Job Location: NOAH Administration - Phoenix, AZ

Position Type: Full Time

Salary Range: Undisclosed

Description

Neighborhood Outreach Access to Health (NOAH) is a non-profit Federally Qualified Health Center (FQHC) that provides comprehensive, integrated, and affordable high-quality healthcare services to underserved populations. We provide comprehensive care to over 40,000 neighbors including medical, dental, behavioral health, psychiatric, nutrition, pharmacy services, preventive health, eligibility assistance, and health education programs. NOAH embraces all people, and we respect everyone for who they are. We firmly believe that diversity is our strength and stand firmly committed to the principles of Justice, Equity, Diversity, and Inclusion.

Job Summary:

The Admin Support provides administrative and specialized support for programs and leadership, performing a variety of administrative duties and skilled tasks that may include maintaining department files, preparing reports, conducting research, planning meetings, and maintaining office inventories.

Supervisory Responsibilities:

* None

Duties/Responsibilities:

* Provides initial brand appearance by offering friendly and courteous interactions with others from the front reception desk.

* Provides administrative support to assigned leadership and assigned personnel.

* Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.

* May conduct research (within skills and expertise) to assist with projects or inquiries.

* Coordinates and schedules travel, meetings, and appointments.

* Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.

* Performs other general clerical and secretarial duties as requested, which may include recordkeeping, maintaining appropriate par levels of office supplies and coordinating equipment maintenance, and handling packages and correspondence and may deliver products, tools, and other resources to health centers

* Assists department with work order documentation within the Computerized Maintenance Management System (CMMS).

* Create, print, and program employee identification badges/cards, cut and issue keys, along with key audits.

* Attends, participates, and/or assists in meetings, training, community outreach activities, continuing education opportunities, and other activities as required.

* Responsible for assisting in the janitorial duties of the site to include special assignments such as trash rounding, cleaning spills, and other cleaning functions.

* Performs other related duties as assigned.

Qualifications

Required Skills/Knowledge/Abilities:

* Detail-oriented and professional.

* Exceptional communication skills.

* Extremely proficient with Microsoft Office Suite and able to learn new programs.

* Basic understanding of office equipment.

* Basic understanding of clerical procedures and systems such as recordkeeping and filing.

* Ability to work independently and reliably.

* Flexible and adaptable in various situations and when interacting with many different personalities.

* Ability to organize and prioritize tasks.

Education and Experience:

* Associate degree or 2 years of work-related experience required.

* Bachelor's degree or 4 years of work-related experience preferred.

* 2 years of administrative support experience required.

* 3+ years of administrative support experience in healthcare setting.

Other Requirements:

* New Hires are required to pass pre-employment background check and drug testing (effective 11/1/2022).

* Current Level 1 Fingerprint Clearance Card or must pass fingerprint clearance within 7 days following hire.

* Valid and current driver's license and acceptable driving record.

* Ability to travel as needed.

Apply Now!

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