Administrative Specialist - American Dental Association : Job Details

Who We Are: It all starts with purpose.We are a purpose-driven nonprofit with a dynamic staff culture.With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA's headquarters is located just steps from Chicago's Magnificent Mile and close to public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Maryland area.We were named a Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!Job Responsibilities:The Administrative Specialist is responsible for supporting administration of processes for the development of dental standards in accordance with Association policies and procedures. Incumbent will also be responsible for coordinating standards volunteers, monitoring of departmental budget, contract management, meeting logistics, sales and promotion of standards in the ADA store, updating ADA.org webpages, and record keeping needed for adherence with ANSI accreditation.

• Bachelor's degree
• Minimum of 3 years (or 7 in lieu of degree) of administrative experience
• Ability to multi-task, unafraid to ask questions, thorough, precise, meticulous and organized in maintaining records
• Ability to work with volunteers in a collaborative environment
• Able to manage several projects concurrently within established time frames with strong attention to detail; write and communicate information that is clear, concise and understandable
• Excellent written, verbal, organizational, and customer service skills with a strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Some evening/weekend work
• Travel < 10%

Nice to Have:

• Knowledge of salesforce and website content management
• Budget and royalty management
• MS Publisher, Adobe Acrobat, SharePoint or equivalent software

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2-3 days from home)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [email protected] Opportunity Employer/Protected Veterans/Individuals with Disabilities. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)