Administrative Specialist - The Paramount Group : Job Details

Job Description: Accounting & Payroll Coordinator

Position Overview We are seeking a detail-oriented and proactive Administrative Specialist to join our growing team. This role will involve managing daily accounting, payroll, and HR-related transactions, maintaining accurate records, and assisting with reporting tasks. The Administrative Specialist plays a vital part in ensuring the accuracy and efficiency of our operations.

Key Responsibilities

• Accounting Tasks
• Process daily customer payments.
• Send daily and weekly customer invoices, along with monthly statements.
• Generate daily, weekly, and monthly sales reports.
• Maintain electronic records of guest receipts.
• Payroll Tasks
• Assist the Manager with weekly payroll processing.
• Human Resources Tasks
• Organize and maintain HR documents electronically.
• Audit employee certifications and follow up on renewals.
• Support the Manager with onboarding new hires.

Qualifications

• Education: Associate or bachelor's degree, or coursework in administration.
• Experience: 2+ years in an administrative role, preferably in the hospitality industry (e.g., off-premise catering, restaurant).
• Skills:
• Proficient in QuickBooks (Desktop Version).
• Expertise in Microsoft applications, especially Excel.
• Familiarity with Paylocity, Toast POS, Tripleseat, and/or Caterease is a plus.
• Bilingual in English and Spanish is preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to identify and resolve discrepancies effectively.

Working Conditions

• This is an office-based position (not remote).

What We Offer

• Competitive salary and a comprehensive benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• Daily family meal included
• Health insurance - medical, dental, vision, life, disability
• 401K, FSA