Administrative Specialist - Judicial Enforcement Division - Maricopa Cnty Info Technology : Job Details

Posting Date 11/19/24 Application Deadline 11/25/24 Pay Range Min - 1st Quartile - Mid - Max $19.75 - $22.06 - $24.35 - $29.00 Job Type Unclassified Department Sheriff About the Position If you are a self-motivated individual who likes to take on new challenges, consider applying to become our Administrative Specialist - Judicial Enforcement Division. The Administrative Specialist performs a wide variety of specialized clerical and administrative support duties for the Judicial Enforcement Division. Tasks performed are often complex or sensitive in nature. This position uses independent judgment within guidelines, department policies, and procedures and may be required to interpret operating procedures and policies of the division to lower-level staff. If you are interested in this exciting and rewarding opportunity, don't hesitate to apply. About the Maricopa County Sheriff's Office: Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us! Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications: Education

• High school diploma or GED

Experience

• Two (2) years of experience performing office, administrative, or clerical duties.

OR Combined education and experience qualifications

• Other combinations of post-secondary education or experience may substitute for the minimum qualifications on a year for year basis.

Other requirements

• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Ability to type at least 35 words per minute as a condition of employment. Typing certificates obtained or available on the Internet are not acceptable for verification of typing speed.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Experience working in a law enforcement environment.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides direct administrative support to the Judicial Enforcement Division Commander.
• Provides a variety of moderately complex customer service via the telephone, email, or in person.
• Responds to inquiries and concerns from the public and other agencies.
• Comprehends the Arizona Revised Statutes and local ordinances that directly impact the Judicial Enforcement Division and may interpret for other staff as required.
• Creates, updates, and maintains moderately complex spreadsheets, databases, and reports.
• Prepares and reviews complex specialized documents, forms, letters, and memorandums ensuring accuracy and completeness.
• Maintains calendars and schedules activities and appointments.
• Implements and maintains files and databases (e.g., office budget, division inventories and files, personnel lists, key inventory, other sensitive reports) for the Judicial Enforcement Division; provides tracking/follow-up.
• Attends meetings, takes minutes, generates reports, and distributes to appropriate personnel.
• Inventories, orders, and stocks supplies for the division.
• Performs specialized administrative work including reviewing and verifying information.
• Reviews, logs, and electronically files correspondence and mail.
• Assists with updates to Division operations manual.
• Coordinates with facilities maintenance and other vendors for notice and repair requests needed within the division.
• Provides administrative support to the Court Security Division Commander as directed.
• Trains and directs the workflow of lower-level administrative staff reporting to the Court Security Division.
• May drive a vehicle to retrieve supplies and documents from various County locations.
• Performs other duties as assigned.

Working Conditions Maricopa County is an EEO/ADA Reasonable Accommodation Employer. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages. Work occurs primarily in an indoor office environment. Tasks require manual dexterity of hands and body to operate office equipment and ability to handle multiple or complicated tasks, interruptions, time pressures, and high work volume. Job involves teamwork and interacting with all levels of County management and personnel as well as the public. Responsibilities require concentration, accuracy, ethical conduct, and a professional demeanor. Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees, below 40 degrees

• Conditions may frequently include confined area, high noise level, bright lighting
• Conditions may rarely include chemicals/fumes, smoke/dust, wet/damp area, stairs or ladders, unprotected heights, dim lighting

Physical environment

• Sitting, standing walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Bending, kneeling, reaching twisting
• Crouching, balancing
• Lifting floor to waist twenty (20) pounds
• Lifting waist to shoulder twenty (20) pounds
• Lifting shoulder to overhead twenty (20) pounds
• Carrying a weight of twenty (20) pounds for a distance of 10 feet
• Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet

Social environment

• Interruptions
• Time pressures
• High volume of work
• Handling multiple or complicated tasks
• Frequently changing tasks
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Public contact
• Conditions frequently include unscheduled tasks
• Conditions may rarely include emergencies, exposure to traumatic or sensitive subject matter, dangerous environment, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities Knowledge of

• General office practices and procedures
• Intermediate level - Microsoft 365 and Office applications

Skill in

• Using software applications and updating databases.
• Operating standard office equipment.
• Communicating verbally and in written format as appropriate for the needs of the audience.

Ability to

• Maintain confidentiality with sensitive information.
• Exercise sound judgment and supply accurate information from files and records.
• Establish and maintain effective working relationships.
• Type a minimum of 35 words per minute.
• Maintain good attendance to perform tasks as scheduled or assigned by the supervisor.

Supervision Reports to

• Law Enforcement Captain/Division Commander

Supervisory Responsibility

• May assist with directing the workflow of lower-level administrative staff

Minimum Education Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Apply Now!