Administrative Specialist - New Jersey Location - Semcon Group, LLC : Job Details

SEMCON provides a highly qualified, professional, and responsive technical and managerial workforce to satisfy customer requirements that support the Federal Aviation Administration (FAA)'s mission, vision, goals. We are proud to provide a company culture that aligns enriching career experiences, growth opportunities, and collaborative engagement for all SEMCON employees resulting in a company value that is greater than the sum of our parts.Are you an experienced administrative professional looking to make an impact in a dynamic and essential field? SEMCON is seeking a highly organized and detail-oriented Administrative Specialist to join our team supporting National Airspace System Defense Programs (NDP) Management. In this key role, you'll provide high-level administrative support to a group of NDP managers, contributing to the success of critical initiatives that help safeguard our nation's airspace.What You'll Do:As the Administrative Specialist, you'll play a pivotal role in ensuring smooth operations and effective communication within the NDP team, including:

• Proficiency in Microsoft Office Suite: Utilize Word, Excel, PowerPoint, and Outlook to create documents, spreadsheets, presentations, and communications.
• Communication and Correspondence: Draft, review, and send professional communications on behalf of NDP Managers.
• Meeting Coordination: Organize logistics for meetings, including scheduling, reserving meeting spaces, and gathering necessary documents.
• Phone and Message Handling: Answer and direct calls, ensuring timely communication with team members and stakeholders.
• Calendar and Travel Management: Support managers with calendar scheduling and travel arrangements.
• Record-Keeping and Document Management: Maintain organized records and documentation for easy retrieval and reference.
• Meeting Support: Prepare and distribute detailed meeting minutes to capture key decisions and actions.
• Multitasking and Prioritization: Manage multiple tasks effectively while maintaining attention to detail in all aspects of work.

Ideal Candidate:

• Experience: Previous administrative experience, especially supporting FAA initiatives, is highly preferred.
• Education: High School Diploma with 10+ years of related experience, or a combination of higher education and 6-8 years of experience. Senior-level, executive experience is a plus.
• Skills: Strong verbal and written communication skills, excellent organizational abilities, and an ability to multitask in a fast-paced environment.

SEMCON offers a competitive salary and complete benefits package which includes health benefits (medical, dental, vision, and life), 401K with a generous employer match, paid time off, and paid holidays.