ADMINISTRATIVE STAFF ANALYST - New York City, NY : Job Details

Under managerial and executive direction, with wide latitude for independent initiative and judgment, the Administrative Staff Analyst in NYCHA's Supply Management and Procurement (SMP) department will perform difficult professional work in the preparation and conduct of administrative, procedural, and operational analysis concerning NYCHA's procurement operations and may supervise staff performing such work.

Duties may include, but are not limited to the following:

* Lead ongoing data governance of NYCHA's Item Master (i.e., HA Catalog), housed in NYCHA's financial and procurement system, Oracle EBS.

* Create and align services and materials catalog items with appropriate identification numbers and related attributes.

* Collaborate with NYCHA's warehouse unit, materials and services Procurement units, and NYCHA administrative departments to resolve issues on inventory, drop ship, and services catalog

items.

* Use data-driven methodologies, tools, and analyses to maintain the Item Master (i.e., HA Catalog).

* Produce periodic, recurring procurement, inventory, material spending, and backorder analysis reports to help reduce outstanding orders.

* Prepare analyses of price and quantity for materials or services purchases to support new development of new solicitations.

* Oversee collection, maintenance, and analysis of data for the department's key performance indicators.

* Collect and analyze data, and prepare charts, graphs, and other related material.

* Conduct spend analysis, market and vendor research, and supplier relationship management activities as needed to support procurement and strategic sourcing activities.

* Conduct research and analysis of NYCHA's contracts to determine the availability of contract capacity and term extensions.

* Serve as project manager on key departmental initiatives, including the conduct of related training of appropriate staff.

* Design and implement system procedures, manuals, and forms.

* Report timely on special requests or assignments received from the executive team.

Additional Information

1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Staff Analyst to apply.

2. For NYCHA employees, employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level

(if applicable).

3. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

PREFERRED LIST FOR THE SAME TITLE.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, visit the link below:

Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in 1 above.

Preferred Skills

1. Strong experience performing data analysis including the ability to extract, transform, summarize, and analyze data. 2. Familiarity with ERP systems and business intelligence software (Oracle EBS and OBIEE a plus) experience developing custom reports in business intelligence software. 3. Advanced proficiency in Microsoft Office applications (e.g., Excel, Word, and PowerPoint), and Adobe Acrobat with a particular strength in advanced Excel skills. Experience with PowerBI is a plus. 4. Excellent communication skills (writing and verbal) ability to produce and conduct presentations. 5. Knowledge of and professional experience in governmental procurement. 6. Familiarity with public works, supply chain and the facilities maintenance and construction industries. 7. Ability to organize and manage multiple projects and timelines. 8. Strategic thinker and ability to communicate effectively to various stakeholders.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

NYCHA has no residency requirements.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.