Administrative Student Intern (OPEN/CONTINUOUS) - City of Richmond, CA : Job Details

Introduction

OPEN/CONTINUOUS

We're looking for tomorrow's leaders. People who are bold, creative, curious, and excited to contribute to the City of Richmond community. The current vacancies are in the City Council Office, Public Works - Civil Engineering Division, Department of Children and Youth, Information Technology, and the Finance Department. Candidates may also be considered for internships in other City departments.

* You will be paid for actual hours worked

* This is a part-time, hourly position

* You will receive pro-rated sick leave and no other benefits

* Training will be provided

* You are at-will/exempt and can be released at any time

Information regarding the five immediately available internships follows:

City of Richmond Public Works Civil Engineering Internship:

* Project Assistance:

* Assist in the preparation of engineering plans, specifications, reports, memos and estimates for various civil engineering projects.

* Participate in field inspections to observe and document conditions and to ensure work is being carried out according to specifications.

* Collect and analyze data for traffic patterns, soil quality, water levels, or other relevant civil engineering projects.

* Research and Documentation:

* Perform basic feasibility studies under the guidance of senior engineers.

* Help in the preparation and submission of permit applications related to engineering projects.

* Computer-Aided Design (CAD):

* Produce and modify basic CAD drawings.

* Use GIS systems to map out project areas and gather geospatial information.

* Environmental Initiatives:

* Assist in the implementation and monitoring of sustainability and environmental initiatives related to civil engineering.

* Professional Development:

* Participate in internal and external training sessions and seminars as recommended.

* Spend time with different sections of the engineering department to gain a holistic understanding of the department's functions.

City Council Office - Public Policy:

* Participate in implementing public policy: Performing a wide range of policy, program, and administrative duties for members of the City Council and may be assigned to projects related to the Sister City Program or the Race Equity Program. (Hours are approximately 5-20 hours per week)

City of Richmond Department of Children and Youth Internship:

* Equitable Community Engagement: Ensure equitable community engagement among various youth groups and governmental, philanthropic, faith-based, and community-based organizations

* Create community materials that are youth and family-friendly

* Develop professional and communication skills through collaborative work with Department staff and service providers in the Richmond and North Richmond community

Development of Funding Program: Support the creation of a program to provide funding to youth-serving organizations in Richmond and North Richmond

* Assist Department staff in the day-to-day management of a newly-created funding program

* Gain a better understanding of funding priorities and issues affecting youth in Richmond and North Richmond

Data Management and Community Reporting: Gather, analyze, and share data with community stakeholders and our 15-member Oversight Board

* Increase social media engagement on Instagram and Facebook by 20% and develop webpages to create a repository of community data and information

* Support Department staff in providing 1-3 updates to our 15-member Oversight Board made up of youth and adults

City of Richmond Finance Department Internship:

* Participate in implementing a local legislature: Receive first-hand exposure to how local government works and the implementation of voter-supported measures.

* Data Management: Gather, data regarding Measure U inquiries from our community stakeholders

* May be responsible for maintenance of databases

* Produce reports for the purpose of analyzing the data

* Support management in regular and routine data analysis

City of Richmond Information Technology Department Internship:

* Marketing the City of Richmond: Support the modernization of the City's website by having direct exposure to local government marketing strategies.

* Delivery of Customer Service: Receive valuable experience in the administration of a thriving and busy information technology department while learning and assisting with the implementation of the City's Green initiatives.

* Support for managing Help Desk calls

* Basic equipment configuration deployment

* E-waste inventory collection and disposal

* Back up mailroom and copy center duties

Cable Television Production and Broadcasting: Assist with production of City of Richmond's television station KCRT programming.

* Broadcast KCRT TV meeting support (this will require after hours, i.e., Tuesdays and Thursdays, for City Council and Planning Commission meetings)

Employment and Training

* Customer Service: The YouthWORKS will serve as a receptionist, will be the first point of contact for clients, callers, visitors and appointments.

* Community Outreach: Candidates will conduct surveys, program analysis, obtaining material and information from specific sources, research, statistical and clerical work of moderate complexity,

* Data Collection: Tracking client participation and organizing events and workshops.

* Public Speaking: Preparation of information for presentations and public dissemination,

Position Description and Duties

Under general supervision and guidance, an Administrative Student Intern performs a range of duties that include but are not limited to administrative, paraprofessional or technical within a City department or specialized office.

Administrative Student Interns are expected to have strong written and verbal communication skills and possess knowledge of basic computer programs. Interns will provide administrative support, conduct research, and may be assigned to projects related to City operations; in areas such as City management, fiscal policy, human and community services, economic development, housing, public safety, port operations, and other City functions. As knowledge and skills are acquired, assignments will increase in complexity.

The following job duties are illustrative in nature:

* Responds to requests for information and provides necessary customer service to members of the community, business organizations, and other City employees.

* Answers phones, greets members of the public and provides referrals to the appropriate departments or agencies; assists with general clerical duties.

* Provides support to the Youth Council; creates and maintains relationships with organizations that support youth, serves as a mentor and youth advisor to youth council members, researches youth development opportunities, and arranges civic educational opportunities.

* Assists in the preparation of analytical reports, agenda reports, briefings, proclamations, recognition certificates, letters, meeting minutes, records, ordinances, and resolutions for review by City staff.

* Independently researches and prepares position papers, public policy documents, grant proposals, instructions, notices, general rules or operating procedures, and additional documents.

* Assists in preparing organizational budgets, accounting systems, spreadsheets, or maintaining accounting records.

* Conducts audits, program evaluations or surveys as a team member or on an individual basis and submits results to City staff.

* Analyzes current organizational systems and procedures and provides realistic recommendations to enhance organizational service delivery, communications or effectiveness.

* Coordinates special projects with various City departments, specialized staff, other jurisdictions, community-based organizations, or the private sector.

* Conducts briefings before the City Council, various City boards and commissions, community-based organizations, other jurisdictions or the private sector.

Minimum Qualifications

General Knowledge of: basic principles and methods of public administration, administrative procedure, statistics and research methodology, organizational planning, public finance, problem identification, and problem-solving techniques.

Skill in: communicating effectively orally and in writing with individuals who represent a diverse population, comprehending and anticipating issues and problems which could impact the assigned project; understanding the functions and structure of municipal government and the organization assigned in order to complete assigned responsibilities.

Ability to: apply sound techniques of administrative analysis, organizational planning, program evaluation and problem-solving; interpret laws, regulations, policies, and procedures; accept feedback regarding assigned projects.

Desirable Qualifications: experience conducting research, or knowledge of research methodology and techniques; experience working with public officials; education/knowledge in the areas of public policy, political science, or a closely related field; and office or customer service experience.

EDUCATION/EXPERIENCE

Graduation from high school or equivalent and current enrollment in a post-high school accredited academic, training, or technical institution. Proof of enrollment must be submitted on an annual basis during employment by providing official transcripts. Am emphasis on Political Science. Government, Public Policy, or Communications is highly desirable

COVID-19 POLICY

The City's policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

Additional Information

APPLICATION AND SELECTION PROCESS

TO APPLY: Each applicant must submit a City of Richmond Employment application and supplemental questions ONLINE and include proof of enrollment in school. Please fill out the Employment Application completely (including places of employment with complete addresses; i.e., number, and street name, city, and state, etc.). INCOMPLETE APPLICATIONS WILL BE SUBJECT TO REJECTION. Failure to submit an employment application and proof of student status will disqualify the candidate from further consideration.

SELECTION PROCESS: All candidates who submit a completed City of Richmond Employment Application and provide proof of status as a student will be evaluated based on the minimum qualifications. The better-qualified candidates may be invited to continue in the selection process. The selection process may include interviews and/or testing. Successful candidates will be placed in an applicant pool and referred to the hiring manager for consideration. The candidate pool is active for six (6) months from the date of establishment.

FINGERPRINTING AND TUBERCULOSIS TESTING: Successful testing is required as a condition of employment for positions in some departments.

IMMIGRATION REFORM CONTROL ACT: In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United States as a condition of employment.

NON-DISCRIMINATION POLICY: The City of Richmond is an Equal Employment Opportunity (EEO) employer, and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law.

EOE/ADA/DRUG-FREE WORKPLACE

WEBSITE: www.ci.richmond.ca.us

Analyst: S. Taylor

03/2022

THIS JOB CLASS IS NOT ELIGIBLE FOR BENEFITS.

01

The purpose of this supplemental questionnaire is to gather information to evaluate your qualifications for this position. In order for your application to receive further consideration, you must submit a complete application and provide clear, concise but detailed responses to all supplemental questions by the final filing date and time. Where applicable, responses to the supplemental questions must match the information provided in the Work Experience and Education sections of your application. Omitted information will not be considered or assumed. Failure to follow these instructions will result in disqualification. I acknowledge that I have read, understand, and agree to the above.

* Yes

* No

02

Are you currently enrolled in an accredited college or university? If you answer yes you must provide proof. If you answer no your application will not be selected to proceed in the screening process.

* Yes

* No

03

Did you attach proof that you are currently enrolled in an accredited college or university?

* Yes

* No

04

Please indicate your current major:

05

Describe a situation where you had multiple assignments with various deadlines. What methods did you use to prioritize your assignments to meet your deadlines?

06

Why do you want to work as an Administrative Student Intern for the City of Richmond and what are your career goals?

07

What skills will you bring to the City of Richmond?

08

Are you proficient in any language besides English?

* Yes

* No

09

If you indicated that you are proficient in a language other than English, please indicate the language(s) below:

10

Which internship are you interested in being considered for?

* Department of Children and Youth

* Finance

* Information Technology

* City Council

* Rent Control

* Public Works - Civil Engineering

* Office of the Mayor

* No preference

11

I certify that all information provided in my application and this Supplemental Questionnaire is true to the best of my knowledge and I understand that an incomplete application or false information will lead to disqualification from the selection process.

* Yes

* No

Required Question

Agency City of Richmond (CA)

Address 450 Civic Center Plaza, Suite 310

Richmond, California, 94804-1630

Phone 510-###-####

Website