Administrative Suite Assistant - Minnesota State : Job Details

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Administrative Suite Assistant

Institution:

Normandale Community College

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

217: Commissioner's Plan - Confidential

City:

Bloomington

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$18.55 - $26.11

We are a proud equal opportunity and affirmative action employer, and we seek applicants with deep connections to the cultural communities to which our students belong. We actively seek and encourage applications from women, people of color, persons with disabilities, and individuals with protected veteran status.

Classification: Office & Admin Specialist Intermediate

[Unlimited, Full-time]

8:00 AM to 4:30 PM (Monday - Friday)

Salary Range: Hourly from $20.45 to $27.12; Annually from $42,699 to $56,626 (Please note that due to a Workday glitch, compensation listed above may be incorrect - the pay listed here is the correct range)

* Salary placement is dependent on education and experience

The vacancy is posted on-line from Monday, November 4th, 2024 to Monday, November 18th, 2024

Designated in Connect 700 Program for Applicants with Disabilities: Yes/No

THE POSITION AND THE DEPARTMENT

This position provides in-person administrative reception and support to the Administrative Office Suite and its members. This includes a welcoming presence and a point of initial contact for internal and external customers for the suite and the college. This position oversees reception, manages the needs of the suite (supplies, etc.), provides administrative support, and is knowledgeable about the college and its workings.

This position maintains a high level of confidentiality, and exercises discretion when responding to inquiries. This person must have excellent inter-personal relation skills as well as exceptional organizational skills. Knowledge of computer skills is essential and a good working knowledge of general office software and equipment is required.

This position will actively advance the college's strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

YOUR QUALIFICATIONS

Minimum Qualifications:

* An Associate's degree in a related field OR at least one (1) year of experience providing administrative support OR an equivalent combination of education and experience

Knowledge, Skills, and Abilities we will interview for:

* Ability to communicate effectively and efficiently with all constituent groups, including administration, faculty, staff, students, legislators, business leaders and others

* Excellent organizational and time management skills, with the ability to manage competing priorities and to multi-task

* Demonstrated proficiency in computer software, including Outlook, Office 365, Microsoft Word, Excel, and Power Point, with experience in Outlook's calendar and file management

* Demonstrated ability to problem-solve and resolve issues

* Effective interpersonal and communication skills and the ability to build collaborative working relationships in a diverse and inclusive environment

* Positive and welcoming attitude

* Ability to be agile, innovative, and responsive to change

* Experience in working with a diverse group of students, employees, and community members

Preferred Qualifications:

* Experience in SharePoint or Workday software programs

* Previous work experience in higher education

* Experience in a professional, customer service-related role

* Demonstrated ability to solve problems with creativity and innovation

* Fluency in a second language

WHY NORMANDALE

Normandale is the largest community college in the Minnesota State Colleges and Universities system, annually serving almost 15,000 students from a diverse set of backgrounds, 42% of whom are students of color and nearly 25% are first-generation. We offer opportunities for individuals to grow, learn, and advance their careers while working for an organization that is committed to providing an inclusive and equitable space for students and employees to learn. We are passionately committed to achieving racial equity in student outcomes and in advancing cultural responsiveness in the classroom and services provided. Learn more about working at Normandale Community College.

GREAT BENEFITS PACKAGE

As an agency of the State of Minnesota, Normandale offers a comprehensive benefits package including low cost medical, dental, vision insurance, short- and long-term disability, generous vacation and sick leave, 11 paid holidays each year, employer paid life insurance, pre-tax flexible spending accounts, retirement plans, and tax-deferred compensation plans. Additional benefits include tuition waivers available for yourself and eligible dependents once certain criteria are met.

For information on benefits, visit SEGIP's website SEGIP For more information on retirement benefits. This position is also part of the state's Commissioner's Plan. The plan outlines many additional benefits provided.

For more information on retirement benefits, please view the retirement brochure through MMB.

Equal Employment Opportunity

Normandale Community College is committed to honoring human differences and cultivating inclusion of different values and ideas in employment and education opportunity. The college is committed to the principle that all individuals are to be treated with equality and dignity.

No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, or gender expression. In addition, discrimination in employment based on familial status or membership or activity in a local commission as defined by law is prohibited.

Reasonable accommodations will be made to applicants with disabilities. If you are an individual with a disability who needs assistance, please contact Human Resources at (952) ###-#### or [email protected]. Please indicate what assistance is needed.

If you are a current State of Minnesota employee, please log into Self Service, click on the Careers section and search for the Job Code.

The College regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

An offer for this position may be contingent upon the completion of a background check

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

12-18-2024

Position End Date:

Open Date:

11-01-2024

Close Date:

Posting Contact Name:

John Norman

Posting Contact Email:

[email protected]