ADMINISTRATIVE SUPPORT ASSISTANT, NF-0303-03 - U.S. Marine Corps : Job Details

SummaryMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team!MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.This job is open to

• The publicU.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agencyOpen to PublicDutiesWhat to Expect

• Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions.
• Organizes flow of operational program processes in an office environment.
• Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.
• Receives and delivers messages to staff members.
• Arranges and maintains appointment calendars for staff.
• Routes incoming mail to staff and work sections.
• Establishes suspense dates to collect responses and submits information as required by requests.
• This is a white-collar position where occasional lifting up to 20 lbs may be required.
• Performs other related duties as assigned.

Requirements Conditions of Employment

• See Duties and Qualifications

EVALUATIONS: QualificationsWhat are we looking for?

• Three years experience that demonstrates broad knowledge of administrative practices and principles.
• Skill to organize and coordinate multiple high visibility projects simultaneously.
• Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
• Skill to operate a personal computer, and associated peripheral equipment and software.
• Knowledge of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.

Additional informationGENERAL INFORMATION:Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a Tier 1 (T1) Level Background Check Investigation. For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws.Vacancies may be filled by methods other than internal competitive procedures when it appears that the best qualified person can be obtained from other sources. To be considered for non-competitive appointment (e.g. transfer eligible or reinstatement eligible) you must list your current/former highest previous permanent grade held as a regular part-time or full-time department of defense non-appropriated fund employee.CONTACT US:For any questions and/or any technical difficulties navigating through or using the Career Page send an email to [email protected] or contact us at (910) 451- JOBS (5627).Applications nor documents will not be accepted via email.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:•Stability of Federal Civilian Service•People with passion for doing work that matters•Quality of Work Life Balance•Competitive Pay•Comprehensive Benefit Packages•Marine Corps Exchange and Base Facility PrivilegesReview our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:•Stability of Federal Civilian Service•People with passion for doing work that matters•Quality of Work Life Balance•Competitive Pay•Comprehensive Benefit Packages•Marine Corps Exchange and Base Facility PrivilegesReview our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Varies - Review OTHER INFORMATION If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplySTEP 1 - Qualify with Application and/or Resume.You must meet the experience requirements described above under Qualifications. Your application and/or resume must clearly demonstrate your relevant experience to qualify. You must include employer, position title, position start date (mm/yyyy) and end date (mm/yyyy), pay grade (as applicable) for each position listed.Internship and volunteer positions listed must also include the start date month and year (mm/yyyy) and end date month and year (mm/yyyy).STEP 2 - Submit application and/or upload resume online at: STEP 3 - If prior military, upload a copy of your DD214 Member 4 or Service 2 Copy as an attachment to your profile under My Job Applications STEP 4 - Employment Preferences,May be requested for positions graded NF-3 and below, Crafts and Trades (NA, NL, & NS), and Child & Youth (CY) positions. If you are using an employment preference, please use this chart below to ensure your application includes the correct required documents to verify eligibility. PREFERENCEREQUIRED DOCUMENTSMilitary Spouses1. Furnish a copy of the PCS order identifying a dependents-authorized move and the sponsor's reporting date to the new duty location.2. Submit a current application or resume.3. For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility. VeteransCopy of DD214 citing general or honorable discharge.Persons with DisabilitiesProof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.Spouses of relocating active-duty military members applying through Military Spouse Preference Program must upload all documents listed above. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until declination or acceptance of a regular Full-Time or Part-Time position. Spousal Preference may only be utilized once for each permanent relocation.As applicable, upload all required documents above to your profile under My Job Applications in the MCCS Careers application portal STEP 5- If applicable, upload a copy of your Transition Assistance form and copy of ID card with TA stamped on front of card as an attachment to your profile under My Job Applications Transition Assistance Program: (May be requested for positions graded NF-3 below or equivalent) Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must upload all documents listed above in Step 5.STEP 6 - Before you press Submit Application , be sure all requested documents have been attached or uploaded.It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate.HR will not modify applications, resumes, or add missing attachments. To return to a previous or incomplete application, log into your MCCS user account.Resumes/applications emailed or mailed will not be considered for this vacancy announcement.ALL ONLINE APPLICATIONS AND REQUIRED DOCUMENTS MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.Agency contact informationMCCS LEJEUNE-NEW RIVERPhone910/[email protected] LEJEUNE-NEW RIVERMCCS LEJEUNE-NEW RIVERMARINE CORPS COMMUNITY SERVICES CAMP LEJEUNE, NC 28547USANext stepsAll applicants who submit an application via our Careers page at will be able to view their application status online.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsVaries - Review OTHER INFORMATION If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplySTEP 1 - Qualify with Application and/or Resume.You must meet the experience requirements described above under Qualifications. Your application and/or resume must clearly demonstrate your relevant experience to qualify. You must include employer, position title, position start date (mm/yyyy) and end date (mm/yyyy), pay grade (as applicable) for each position listed.Internship and volunteer positions listed must also include the start date month and year (mm/yyyy) and end date month and year (mm/yyyy).STEP 2 - Submit application and/or upload resume online at: STEP 3 - If prior military, upload a copy of your DD214 Member 4 or Service 2 Copy as an attachment to your profile under My Job Applications STEP 4 - Employment Preferences,May be requested for positions graded NF-3 and below, Crafts and Trades (NA, NL, & NS), and Child & Youth (CY) positions. If you are using an employment preference, please use this chart below to ensure your application includes the correct required documents to verify eligibility. PREFERENCEREQUIRED DOCUMENTSMilitary Spouses1. Furnish a copy of the PCS order identifying a dependents-authorized move and the sponsor's reporting date to the new duty location.2. Submit a current application or resume.3. For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility. VeteransCopy of DD214 citing general or honorable discharge.Persons with DisabilitiesProof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.Spouses of relocating active-duty military members applying through Military Spouse Preference Program must upload all documents listed above. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until declination or acceptance of a regular Full-Time or Part-Time position. Spousal Preference may only be utilized once for each permanent relocation.As applicable, upload all required documents above to your profile under My Job Applications in the MCCS Careers application portal STEP 5- If applicable, upload a copy of your Transition Assistance form and copy of ID card with TA stamped on front of card as an attachment to your profile under My Job Applications Transition Assistance Program: (May be requested for positions graded NF-3 below or equivalent) Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must upload all documents listed above in Step 5.STEP 6 - Before you press Submit Application , be sure all requested documents have been attached or uploaded.It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate.HR will not modify applications, resumes, or add missing attachments. To return to a previous or incomplete application, log into your MCCS user account.Resumes/applications emailed or mailed will not be considered for this vacancy announcement.ALL ONLINE APPLICATIONS AND REQUIRED DOCUMENTS MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.Agency contact informationMCCS LEJEUNE-NEW RIVERPhone910/[email protected] LEJEUNE-NEW RIVERMCCS LEJEUNE-NEW RIVERMARINE CORPS COMMUNITY SERVICES CAMP LEJEUNE, NC 28547USANext stepsAll applicants who submit an application via our Careers page at will be able to view their application status online.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request