Administrative Support Associate - #002077 - Western Carolina University : Job Details

Posting DetailsPosting Information Posting Number SHRA1518P Quick Link for Internal Postings Classification Title Administrative Support Associate Competency Level Advanced Working Title Administrative Support Associate - #002077 Department Center for Community Engagement & Service Learning About WCU Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:•2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.•2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.•2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.Position Summary The primary location of this position is the main Cullowhee, NC campus.Western Carolina University seeks a detailed-oriented, adaptable, organized, and enthusiastic professional to serve as the Administrative Support Associate of the Center for Community Engagement & Service Learning (CCESL). This position will work in tandem with the Center leadership and staff to support and manage community service and engagement activities.Among the work requirements are:•tracking all associated budgets and organization of funds•scheduling and supporting Center meetings, events, and processes•representing the Center at various on-campus functions•engaging with and supporting various constituent groups (faculty, staff, community partners, & students)The Administrative Support Associate will work to support the CCESL in all operations and office functions.The Center for Community Engagement and Service Learning is housed within Undergraduate Studies, an integral component of the university's focus on the holistic student experience. Undergraduate Studies seeks to improve individual lives and enhance economic and community development in the region, state, and nation through engaged learning opportunities. CCESL manages a comprehensive catalog of programming initiatives focusing on experiential education, civic responsibility, and community engagement, which aims to enhance engaged student learning, facilitate faculty engagement and development, and provide service to communities and community organizations throughout the Western NC region. The Administrative Support Specialist/Operations Coordinator reports to the Director of the Center for Community Engagement and Service Learning. As a staff member of CCESL, the Administrative Support Associate will strive to provide efficient and effective services to students, faculty and staff/administrators of the University, and community partners, while maintaining a positive attitude and cultivating a healthy work environment. This position will function at the Advanced Competency level.Must be eligible to work in the United States without sponsorship.Knowledge, Skills, & Abilities Required for this Position

• Knowledge of Administrative Practices: Familiarity with office management procedures and technology, budgeting, and financial record-keeping, and data management.
• Organizational and Time Management Skills: Strong ability to prioritize tasks, manage multiple projects simultaneously, and maintain attention to detail in a fast-paced environment, ensuring efficient support for meetings, events, and daily operations.
• Interpersonal and Communication Skills: Excellent verbal and written communication abilities to effectively engage with diverse stakeholders, including students, faculty, community partners, and external organizations, fostering positive relationships and collaboration.
• Adaptability and Problem-Solving Skills: Capacity to adapt to changing priorities and challenges, demonstrating resourcefulness and initiative in addressing issues that arise in support of the Center's mission and operations.

Minimum Qualifications High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.Anticipated Hiring Range $41,777 Position Type Permanent Full-Time Number of Hours per Week 40 Number of Months per Year 12 Salary Band Range $33,540 - $54,455 Salary Grade For administrative purposes during the implementation of Career Banding this advanced level position is considered a Salary Grade 61Posting Text Open Date 12/17/2024 Close Date 01/12/2025 Open Until Filled No Special Instructions to Applicants To be considered, you must apply online. Applicant should attach a cover letter, up to date resume, and a list of three professional references (include names, addresses and complete contact information).Applicants who wish to claim veteran's preference must upload a copy of their DD-214.PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.All new hires into positions subject to the State Human Resources Act (SPA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).Background/E-Verify Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.AA/EOE Western Carolina University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; sex; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Additionally, the University promotes the realization of equal employment opportunity for minorities, women, persons with disabilities, and veterans through its affirmative action program.Persons with disabilities requiring accommodations in the application and interview process please call (828) ###-#### or email at [email protected] Safety The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-###-####) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-###-####). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.