Administrative Support Coordinator - SCADD : Job Details

Who We AreThe Southeastern Council on Alcoholism and Drug Dependence, Inc. (SCADD) has been providing quality treatment services to men and women struggling with addiction since 1966. SCADD is able to provide a continuum of treatment services, licensed by the State of Connecticut, Department of Public Health. We are an agency that believes in second chances and the ability of people to find recovery. At SCADD, we recognize that our employees are our biggest asset. Our multidisciplinary team is committed to helping individuals and families find their path to recovery. SCADD offers a team-oriented and supportive environment where the client experience is our highest priority. Clients are treated with dignity and respect while receiving services in order to promote and maintain recovery after program completion. Our culture strives to deliver and maintain respect for the individual and we value the contributions made by our team for both our clients and the communities that we serve.Position Summary:SCADD is seeking an Administrative Services Coordinator to provide administrative support to the senior management team. The Administrative Services Coordinator will be expected to help achieve organizational efficiency by nurturing a positive, organized and inclusive work environment. Headquartered in our beautiful and convenient New London office, the Administrative Support Coordinator may work from other campus sites located in Lebanon and Norwich occasionally and as needed to support team members. This position is full time, 40 hours per week, 8:00am-4pm To be successful in this role you must be able to perform a variety of administrative tasks to assist senior level administration whichinclude but are not limited to the following:

• Must have exceptional organizational skills for managing multiple tasks, prioritizing responsibilities, and meeting deadlines. Must be detail-oriented and capable of maintaining accurate records and documentation.
• Accurately and proactively composes, types, files and distributes routine correspondence, including scheduling appointments, filing documents and information management.
• Exercise a high level of independent judgment and confidentiality in accordance with established policies, procedures and techniques.
• Manage incoming and outgoing communications, including answering phones, responding to emails, and directing inquiries to the appropriate person.
• Display a warm, friendly and professional demeanor, with the ability to interact courteously with clients, colleagues, and stakeholders.
• Ability to adapt to changing priorities and work in a fast-paced environment with tight deadlines.
• Maintain inventory of office supplies and place orders as needed to ensure adequate stock levels. This may involve researching suppliers, comparing prices to secure the best value for the company.
• Assist with coordinating logistics for company events, including conferences, seminars, and meetings, managing invitations and RSVPs, and organizing promotional materials.
• Ensure timely and accurate reporting and communication to all internal and external parties.
• Establishes and maintains good working relationships with all employees and external customers.
• Researches and develops resources that create timely and efficient workflow.
• Process all weekly and monthly reports as assigned.
• Handle constantly changing workflow; remain productive during slower periods and be able to multitask during fast-paced times.
• May have oversight of petty cash fund.
• Assist in special projects as necessary.

FULL-TIME POSITIONS OFFER:

• Competitive array of medical plans: up to four different medical plans to choose from including an HSA (Health Saving plan) Dental, and Vision Insurance
• Excellent Retirement Plan benefits: 403 (B) Tax-Sheltered Savings Plan with 10% employer match.
• Life Insurance Plan
• 40 hours of paid education hours per year
• 11 Holidays
• Paid Vacation, Sick Days, Bereavement,
• Confidential and Free Employee Assistance

If selected for employment with The Southeastern Council on Alcoholism & Drug Dependence, Inc., newly hired employees will be required to attend a mandatory New Hire Orientation which will take place at our Administrative Offices in Norwich, CT. Requirements:

• Associate's degree with a minimum of two years of related experience in an administrative position with emphasis on administrative support.
• OR
• High school diploma or general education degree (GED) with a minimum of three years of experience in an administrative position with emphasis on administrative support.
• Bilingual (Spanish) a plus. Not required.
• Must have competency in technology platforms including but not limited to Microsoft Office Applications. (Teams, Outlook, Word, Excel, PowerPoint etc.

SCADD is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws