Administrative Support III - City and County of Broomfield : Job Details

Salary : $51,937.60 - $70,283.20 AnnuallyLocation : George DiCiero City & County Building, COJob Type: FT Non-ExemptJob Number: 2024-00381Department: FinanceDivision: OperationsOpening Date: 01/06/2025Closing Date: 1/13/2025 5:00 PM MountainFLSA: Non-ExemptDescriptionCCOB Mission Statement: Working in partnership with the community, the City and County of Broomfield provides excellent services in an efficient, respectful and courteous manner to enhance and protect the environment and quality of life of Broomfield residents. The incumbent performs a wide variety of semi-complex to some complex clerical/administrative and staff support work in the assigned department/division.This role has a moderate level of responsibility and works with the supervisor and other members of the team to create goals for the team. They maintain a safe and welcoming environment for all members of the community and while performing their duties, complies with and enforces safety policies and the department's Code of Conduct procedures.Salary Range: $24.97-$33.79/hourFree Recreation Center Pass (Gym & Pool)14 days paid vacation + 10 sick days per year + 12 paid holidaysExcellent Medical, dental, & vision insurance6% employer retirement matchWellness discount on insurance premiums availableEssential Required Tasks/Examples of Duties(Persons hired in this position must be able to perform all the essential tasks required by the position. The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City and County of Broomfield retains the right to modify or change the duties or essential tasks and additional functions of the job at any time. Examples of duties are not intended to be all-inclusive or restrictive.)Maintains confidentiality of information consistent with applicable federal, state and city/county rules and regulations.General Duties:Under minimal supervision, performs the tasks of Administrative Support I and II. Performs a variety of administrative support tasks in the following areas (listed tasks are illustrative only and it not a comprehensive list of functions and tasks performed in this class):

• Semi-complex receptionist/clerical/administrative tasks that may include providing customer assistance and information, data entry, cashiering, bookkeeping
• Screens, refers or responds to telephone inquiries and determines most appropriate response to questions and routes calls or customers to appropriate departments
• Maintains files and record systems and may assist in the maintenance of various records such as inventory, activity reports, receipts, memberships, and customer accounts
• Demonstrates proficiency with standard office equipment. May operate multi-line phones, printer, copier, and basic computer applications including word processing and spreadsheets
• Perform typing, filing-physical and electronic, and copying activities such as scanning and uploading monthly bank statements
• Primary handler of yearly requisitioning and ongoing invoicing for the department, including membership renewals
• Assist with and respond to CORA requests and may compile special periodic reports and compose non-routine correspondence
• Vendor Maintenance in financial systems-enter new vendor requests and update vendor information as needed. Certificates of Insurance - scan and attach all certificates of insurance to the vendor profile
• New employee onboarding tasks and support for divisions including scheduling interviews
• Distinguished from Administrative Support IV in that employee has a more limited range of responsibilities
• Assists with creating and/or administering division webpage and project specific web pages
• May be required to work overtime

Administrative Duties: The incumbent is responsible for effectively managing workload to achieve departmental goals. Assures that responsibilities are performed in compliance with federal and state regulations, Broomfield policies and procedures and the Broomfield Municipal Code. The incumbent may confer with employees, supervisory, and administrative personnel regarding departmental policies and procedures. Contributes to the preparation and review of departmental policies and procedures as necessary to maintain the effectiveness of departmental programs. Advises applicable administrators or departments of potential problems or concerns. Compiles, interprets, and prepares data for studies, reports and recommendations; coordinate departmental activities with other departments and agencies as needed.The incumbent assists in recommending and implementing modifications to systems, policies and procedures. May conduct studies, analyses, and research on a wide variety of topics. Assists in researching and analyzing legal requirements impacting departmental programs and services. The incumbent keeps operational records and makes required reports. Evaluates service costs and makes related recommendations. Identifies and recommends changes or improvements in departmental operations to ensure assigned functions are efficient and cost effective.Budget/Resource Management: The incumbent participates in the preparation of the department's annual budget. Assures that responsibilities are performed within budget and performs cost control activities such as monitoring expenditures to assure sound fiscal control. The incumbent is responsible for partnering with other staff members in planning, developing, and implementing the overall vision, mission, programs, processes and projects of the department. Works with the team to avoid duplication of service and to ensure that customer expectations are recognized and resolved thereby maximizing customer satisfaction. Assists in the development of short and long-range goals including annual efforts to advance the City and County's mission, goals, and objectives. Monitors the progress of projects so the goals may be obtained within the established timeframe. Prepares purchase orders and processes invoices as assigned.Public Relations/Communication: The incumbent meets and confers with customers to explain departmental plans, programs, functions, policies, and procedures. Assists departmental staff in preparing and coordinating reports as required. Answers letters of inquiry/complaints and talks with customers. Attends meetings, workshops, and conventions as necessary for the maintenance of effective services. Responds to requests for information and advises City and County departments on assigned programs. Maintains liaison with other departments. Provides verbal and written information to departments. Maintains the accuracy of any program materials posted on the Intranet/Internet.Miscellaneous Duties: Ensures that facilities and equipment are maintained properly and coordinate maintenance and repair functions. Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents. Uses all required safety equipment. Responsible for the safety of self, others, assets, equipment and facilities; responsible for knowing and complying with all City and County of Broomfield and department policies; adheres to attendance and workplace attire policies. Performs related duties as required. Minimum QualificationsTraining - High school graduate or GED equivalent.Experience- Three years or more of administrative experience. ORYears of related experience may be substituted for required education, however education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experienceNECESSARY SPECIAL REQUIREMENTS: - New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: oral board, reference checks, background checks including local police check and sex-offender registry. Working ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.

• Work may be scheduled Monday through Friday, and may include some holiday, weekend, and evening hours.
• Work may be performed in City/County work locations and/or, from at-home or other approved remote and off-site locations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• While performing the duties of this job, the employee is regularly required to sit, lift objects and reach with hands and arms.
• The employee must be able to move around the department in order to perform routine tasks: helping customers and attending meetings.
• Physical demands are light and employees must sometimes push and lift items up to 10 lbs. to maintain safety and remove obstructions for community accessibility.
• Employees perform basic tasks and routine work on computers and other electronic devices with software designated to complete work.

Reasonable accommodation may be made to enable individuals with disabilities and neuro-differences to perform the essential functions of the job. For a full job description, please and search for the job title.All communication via your application will come from [email protected]. Please add this to your email Safe List.Broomfield is an Equal Opportunity Employer. For additional information To view the summary of benefits please for more details.01 Please select the highest level of education you have successfully completed.

• High School or GED
• Some College
• Associate's Degree or 60 Semester Hours
• Bachelor's Degree
• Master's Degree or higher

02 How many years of experience administrative experience do you have?

• No experience
• More than 6 months but less than a year
• More than a year but less than 2 years
• More than 2 years but less than 3 years
• 3 years or more

03 The salary range is $24.97 - $33.79/hr depending on relevant prior experience, education, and internal equity. If selected, what are your salary expectations? Required Question