Administrative Support - State of North Carolina : Job Details

Salary: $36,682.00 - $64,194.00 AnnuallyLocation : New Hanover County, NCJob Type: Permanent Full-TimeJob Number: 24-14209Department: Dept of Public SafetyDivision: National GuardOpening Date: 11/19/2024Closing Date: 11/29/2024 5:00 PM EasternJob Class Title: Administrative Specialist IPosition Number: 60084204Salary Grade: NC08Description of Work Unleash your potential and make an impact!This is a full-time position (40 hours per week) with , including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here Primary Duties/Responsibilities of Position: Works under the direct supervision of the Director, Kure Beach Training Center. Responsible for reserving training facilities/meals/lodging (to include coordination with the Blakeslee Recreation Area and local hotels to schedule housing to meet overflow requirements). Coordinates payment or commitment of funds for use, registration of Training Center users, and maintains utilization records. Maintains up-to-date schedules and projected training center utilization for up to two years out. Works directly with the Operations NCO(s) to synchronize multiple group training requirements and match group training requirements with Training Center assets. Coordinates with Housekeeper/Hostess, Lodge Manager, and Blakeslee Recreation Area Reservations Manager to identify requirements/changes which affect their areas of responsibility and to resolve issues. Description of the Work Unit and/or Division: Kure Beach National Guard Training Center (KBTC) is a full-service training facility for the National Guard, DOD, and Federal/State/Local Government Agencies. KBTC provides on-site lodging, services, and facility use for classes, conferences, training groups, and workshops.About the North Carolina National Guard:The NCNG is a military force comprised of citizen Soldiers and Airmen sworn to support and defend the Constitutions of the United States and the State of North Carolina. We trace our heritage back to the 1663 Carolina Charter granting authority to levy, muster, and train men. In recent years, the NCNG reshaped itself in accordance with guidance from the Chief, National Guard Bureau and the Departments of the Army and Air Force. This transformation changed the NCNG's focus and structure from that of a strategic reserve to a modern, operational force. The NCNG postures itself in an evolving environment for success in meeting both current and future mission requirements, while maintaining a Ready, Reliable, Responsive and Relevant force (R4). It consists of a diverse workforce with varied backgrounds, education, and perspectives. On order, the North Carolina National Guard's Always Ready-Ready Team deploys military capabilities, in support of State and/or National authorities, in order to protect the lives and properties of fellow Citizens, defend the State and Nation, and secure our American way of life.About the NC Dept. of Public Safety (DPS):The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation. DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard soldiers and airmen. DPS employees help to ensure North Carolina is a safe place to live, work and visit through effective law enforcement, juvenile justice programs, emergency response and recovery and homeland security preparedness. Knowledge, Skills and Abilities / CompetenciesDPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant's potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources(Resumes may be attached as a supplement to the application but are not a substitution for a complete application.) To qualify for this position, applicants must demonstrate ALL of the following KSAs:

• Must possess 4 years of progressive secretarial, accounting, and/or business/office management experience
• Experience with basic accounting, records, and data management skills
• Experience with customer service skills and maintaining professional, courteous communication with the public, staff, and KBTC personnel
• Experience with Microsoft 365/Office applications (Word, Excel, Outlook, SharePoint)
• Experience making independent decisions based on both written policies and procedures and verbal guidance

Per 5 CFR 731, upon appointment, applicant must be able to obtain a favorable suitability and fitness determination from a Tier 1 background investigation conducted by the Office of Personnel Management. Failure to obtain a favorable determination may result in termination of employment. Minimum Education and Experience Requirements High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact InformationThe North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.Public Service Loan Forgiveness ProgramFor applicants with student loans, becoming a state employee may include eligibility for Visit to learn more.Transcripts

• Degrees and transcripts must be received from appropriately accredited college or university.
• Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
• International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification:

Military Experience

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
• Applicants seeking National Guard Preference:
• A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
• A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent, Detect, and Respond to Prison Rape. Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click Application Status. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-###-####. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.01 Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education - including high school, Work Experience - each position should be listed separately, Certificates & Licenses, Skills).

• Yes
• No

02 Have you ever been convicted of an offense against the law other than a minor traffic violation? (A conviction does not mean you cannot be hired. The offense and how recently you were convicted will be evaluated in relation to the position for which you are applying.)

• Yes
• No

03 If you answered yes that you have been convicted of an offense against the law other than a minor traffic violation, please explain the nature of the conviction and the date. 04 Do you have experience using Microsoft Office? (ex. Excel, Word, PowerPoint and Outlook)

• None
• Basic (create document, enter and edit text, SUM, format)
• Intermediate (utilize functions, sort and filter lists, modify tables)
• Advanced (pivot charts, queries)

05 How many years of progressive secretarial, accounting, and/or business/office management experience do you have?

• 4 + years
• Less than 4 years

06 Do you have experience with basic accounting, records, and data management skills?

• Yes
• No

07 Please explain your experience with basic accounting, records, and data management skills and what jobs you used this experience. Required Question