Administrative Support Specialist - Grambling State University : Job Details

Salary : $33,849.00 - $38,849.00 AnnuallyLocation : GramblingJob Type: Full-Time UnclassifiedJob Number: 202200246Division: Academic AffairsDepartment: COAS- Mathematics & PhysicsOpening Date: 09/25/2024Closing Date: 12/31/2024 11:59 PM CentralJob Summary The successful candidate will provide administrative support to the Department of Mathematics & Physics. Job Duties & Responsibilities

• Plan, organize and coordinate program activities for the department
• Provide administrative support to Mathematics and Physics faculty and students
• Organize and maintain files including faculty bios, teaching loads, mid-term and final grades, student records, and general office files
• Prepare materials needed for meetings, such as agendas, handouts, binders, etc.
• Answer, screen and transfer inbound phone calls
• Prepare written responses to inquiries
• Prepare and modify documents including correspondences, reports, drafts, memos and emails.
• Perform administrative functions such as payroll preparation, requisitions, travel reports, postal mail, etc.
• Other duties as assigned by Department Head/Assistant Director

Qualifications

• Associate or Bachelor's Degree in business or related area
• At least (9) years of administrative/clerical experience
• Familiar with policies and procedures of federal/state agencies related to grant funding
• Ability to work effectively with diverse groups
• Proficient use of Banner and MS Office software
• Excellent communication skills.

Supplemental InformationApplications without the following will not be considered complete.

• Cover Letter
• Resume
• Transcript(s) if applicable
• Curriculum Vitae if applicable

Review of applications will begin October 9th, 2024 and continue until position is filled. State As a Model EmployerWe offer a complete benefits package to eligible employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, short- term disablity, holidays, annual, and sick leave.01 Do you possess an Associates or Bachelors degree in business or related area?

• Yes
• No

02 Do you have at least nine (9) years of administrative/clerical experience?

• Yes
• No

Required Question