Advanced Administrative Assistant (Secret) Missile Defense DODP9 - Avantus : Job Details

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US's dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Qinetiq US is seeking advanced administrative professionals to support senior DoD acquisition professionals within the Missile Defense Agency. This position requires individuals who are motivated self starters with a record of exceptional performance and support, preferably in a DoD environment. Key responsibilities include, but are not limited to:

Responsibilities

* Provide on-site administrative support for MDA organizations. Implement existing MDA administrative directives, policies, and procedures.

* Provide office and telephone coverage including accurate and timely messages and, answering and directing all telephone calls

* Generate, receive, review, reproduce, publish, and distribute external and internal written material, and provide quality control of documentation. Review and/or coordinate on actions where responsibility is designated. Distribute material, to include posting to and/or retrieving information from the classified and unclassified MDA Knowledge Online (MKO) Portals

* Provide and access control services to include assisting in the processing of Visit Authorization Requests (VAR's)

* Prepare domestic and international travel arrangements IAW the Joint Federal Travel Regulations (JFTRs) and the Federal Travel Regulations (FTRs) using the Defense Travel System (DTS)

* coordinate internal and external correspondence. The contractor shall implement MDA administrative issuances, policies, and procedures in the areas of correspondence. The contractor shall develop and coordinate correspondence and related documents per MDA policies.

* Prepare and maintain schedules for organizational leadership. The contractor shall implement existing administrative directives, policies, and procedures in the areas of scheduling and calendar management

* Schedule, prepare and support organizational meetings.

* Provide on-site support for correspondence management and staff action activities to include daily access to E-Tasker/TMT to input, process, review, coordinate, and provide status updates on staff action packages.

Required Qualifications

* BA/BS and 4 years' experience in administrative/business field OR AA and 6 years' experience in administrative/business field OR HS Diploma and 10 years' administrative/business field

* 1 years' experience executing and leading tasks associated with mid-executive level (O-6 Military, GS15/NH-IV civilian or below), and/or general administrative support in all facets of administration.

* Secret Clearance - #qinetiqclearedjob

Preferred Qualifications

* Highly proficient preparing, reviewing and coordinating executive level correspondence.

* Highly proficient in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.

* Highly proficient in government records and database management process and procedures.

* Highly proficient working with government travel processes and systems.

* Highly proficient developing and maintaining administrative schedules including electronic schedules and calendars.

* Highly proficient in government correspondence handling procedures.

* Proficient working with government task management systems.

* Proficient researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read-ahead).

* Proficient working with government time-management procedures and systems.

* Highly proficient in Microsoft Office products including Outlook, Excel, Word and PowerPoint.

* Excellent communication skills to include phone, office etiquette, and written skills.

Company EEO Statement

Accessibility/Accommodation:

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (540) ###-#### Opt. 4 and let us know the nature of your request and contact information.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.