AHEC Project Coordinator, Office of Scholarship and Sponsored Projects - Pacific University : Job Details

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Oregon Healthcare Workforce Institute (OHWI) at Pacific University seeks a project coordinator to implement the goals, objectives, and educational activities related to OHWI's grant-funded Area Health Education Center (OHWI AHEC). The AHEC Project Coordinator supports the AHEC Regional Director in meeting the requirements of the AHEC grant, providing educational services and programs to improve the supply, distribution, retention, and quality of primary care and other health professionals in medically underserved areas. Under minimal supervision and according to general directions and policies, this position is responsible for a wide range of activities, including but not limited to internal and external community outreach, assisting the planning and delivery of educational experiences, project management activities, data collection, record keeping, marketing and communication efforts, and other program and office functions under the purview of the AHEC Regional Director.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

This position requires a high degree of initiative, creative problem-solving skills, attention to detail, strong teamwork, and the ability to work independently.

* Ensures that programs and personal behaviors support the goals of diversity, equity, inclusion, sustainability, and community responsibility embedded in the AHEC Program and Pacific University's mission.

* Develop and maintain accurate record-keeping systems for documenting the progress of program activities and deliverables to ensure the achievement of milestones and objectives.

* Ensure program activities remain within budget allotments.

* Identify problems and work with team members to negotiate corrective action concerning programmatic issues.

* Prepare and deliver regular project updates and reports professionally and on time.

* Coordinate logistics for the successful delivery of project activities.

* Develop and disseminate content for newsletters, web content, emails, and guides.

SECONDARY FUNCTIONS:

* Helps to assure the overall success of AHEC Regional Center by performing all other duties in accordance with grant requirements and as assigned by the AHEC Regional Director.

The AHEC Project Coordinator will have additional responsibilities in operating and promoting OHWI's programs that complement the work of other staff and advance the organization's goals. In particular, the person in this position may:

* Attend staff meetings, participate in professional development activities, and collaborate with co-workers as a proactive team member.

* Support collaborative partnership-building activities as part of OHWI's project development and grants with partner organizations, individuals, and team members.

* Supervise student workers or interns.

* Assist with coordination of contracts with partner agencies, individuals, and organizations.

* Provide general support, including coordinating OHWI AHEC's Advisory Board meetings, budget maintenance, facilitating purchasing and invoicing, supporting travel arrangements, and other general logistics.

* Provide regular professional-quality updates to the organization's website and social media platforms.

* Develop and maintain a working knowledge of local and national healthcare and workforce trends.

* Assists with common office procedures. Office tasks may include, but are not limited to, processing mail, invoicing, and scheduling meetings.

* Willingly performs other position-related, assigned, or implied tasks and continuously explores ways to enhance the quality and efficiency of OHWI's programs, operations, and community relationships.

* Positively promote Pacific University, the OHWI, and OHWI AHEC.

JOB SCOPE:

The AHEC Project Coordinator will perform duties with guidance and minimal supervision from the Regional AHEC Center Director. The position entails supporting existing and new programs that may require decision making that aligns with the requirements of the AHEC grant and Pacific University policies. Adherence to federal AHEC policies and compliance requirements is critical. Errors in judgment could affect the smooth and efficient operation of the office and the achievement of contractual obligations of a federal grant.

SUPERVISOR RESPONSIBILITY:

This position does not supervise any full-time, permanent staff but may involve supervising or delegating tasks to student workers, interns, or co-workers.

Qualifications

EDUCATION AND/OR EXPERIENCE:

* Bachelor's degree or equivalent work experience.

* One year of experience in program or project management (or similar).

* Demonstrated experience working with people from diverse backgrounds.

* Experience with grant-funded operations.

* Experience in an office setting.

* Proficiency with Google Workspace or Microsoft Office, and other common productivity software.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

* Communicates with students, faculty, staff and the public appropriate to the age of the individual served.

* Builds on basic learning and carries it from one situation to another.

* Demonstrates critical thinking skills in problem solving and decision-making.

* Asks questions and seeks assistance.

* Takes responsibility to eliminate the source of problems.

* Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.

* Maintains proper appearance and personal conduct for the employee's particular job.

* Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.

* Demonstrates ability to work in a team environment.

* Awareness of personal attitudes, beliefs, biases, and assumptions about others and acknowledgment that others may not share the same beliefs and practices in the same way.

* Demonstrated positive attitudes of respect and openness towards people whose social, cultural, and lived experiences differ.

* Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, ages, and races.

* Strong skills in digital, written, and oral communication.

* Strong organizational skills.

* Prioritizes tasks appropriately.

* Demonstrated ability to work with a high degree of confidentiality.

* Demonstrated ability to establish and maintain pleasant, efficient, and effective working relationships with students, faculty, staff, and the general public.

* Is reliable, punctual, efficient, and demonstrates flexibility and integrity.

* Demonstrates critical thinking skills in problem-solving and decision-making.

* Accurately attends to details, sets a high standard, and builds on basic learning from one situation to another.

* Accepts and acts positively on feedback.

Preferred Qualifications:

* Bachelor's degree.

* Willingness to learn new skills related to assigned tasks.

* Experience working with high school and postsecondary students in a supervisory role.

* Demonstrated ability to solve problems and collaboratively deal with issues and concerns positively and constructively.

* Demonstrated ability to work collaboratively on project activities, including giving and receiving constructive feedback.

* Proficiency with project management activities, quality improvement, and curriculum development.

* Knowledge of healthcare workforce issues, workforce development, and healthcare training programs.

* Experience in healthcare and/or education preferred.

* Proficiency with social media platforms and professional software such as Adobe, Google Workspace, Qualtrics, and others.

WORKING CONDITIONS:

* Typical office environment with occasional physical requirements such as moving tables and chairs

* Typical workday hours with some flexibility needed for occasional evening or weekend events

* Occasional Saturday availability desirable (2-3 days per year and with advance notice)

PHYSICAL ACTIVITIES:

Climbing Balancing Stooping Kneeling Crouching Crawling x Reaching x Standing x Walking Pushing Pulling Lifting x Fingering Grasping Feeling x Talking x Hearing x Repetitive motion

PHYSICAL REQUIREMENTS :

Sedentary work x Light work Medium work Heavy work Very Heavy work x Visual acuity

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, [email protected].

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.