Ailey Camp Administrator - Seattle Theatre Group : Job Details

The Administrator is responsible for the overall administrative operation of AileyCamp and reports to the AC Manager and Associate Director of Education. Duties concern the areas of operations, communications, program and personnel, and range from paying the bills to assisting the Camp Director in producing the final performance. This is a temporary part-time position that earns $25/hour. This position reports to the STG AileyCamp Manager & Associate Director of EducationResponsibilities of the Camp Administrator

• Attend all daily classes and activities with assigned group, Monday - Friday between the hours of 7:30AM. - 3:30PM from June 25th through August 1st 2025.
• Attend events listed below related to AileyCamp and be the first and last staff onsite with AC Manager.
• Be available for office hours prior to the program beginning to ensure all tasks and deadlines are met.
• Assist Camp Manager in Coordinating transportation of Campers to camp and field trips.
• Assist Camp Manager in Coordinating snacks breakfast and lunch for Campers and Staff
• Assist Camp Manager in Coordinating field trips.
• Coordinate transportation for campers.
• Coordinate ordering and distribution of camp uniforms.
• Participate in free periods, on Fun Fridays, and general supervision of campers during classes, free periods, breaks and lunches, field trips or events
• Collect technical, programmatic, and hospitality elements needed by artists or guests and communicate to technical team.
• Ensure a series of concurrent deadlines are delivered with high quality, on time and on budget
• Provide logistical support for on and off-site events, performances and programs as needed
• Provide support in sending out information to partners and past participants
• Work with venue to ensure advanced logistics are in place
• Collaborate with any technical teams onsite to ensure a smooth event.
• Supervise interns and volunteers.
• Assist Camp Manager in camper recruitment and acceptance process.
• Oversee evaluations and assessment surveys.
• Manage the collection and reporting data related to programs
• Serve as the liaison between the camp, parents, and major community partners.
• Assist Camp Manger in notifying Seattle Theatre Group Staff, camp staff and community partners of all special activities (Funders' Day, open house, Talent Day, etc.) in writing.
• Send publicity relating to AileyCamp to the parties noted above.
• Notify all AileyCamp staff in writing regarding outside activities: receptions, parties, etc.
• Assist Camp Manager in distribution of the weekly and daily schedules.
• Assist the Camp Manager with the final performance, (including programs and invitations).
• Report individual campers counseling needs to the Guidance Counselor and Camp Manager
• Participate in all rehearsal, preparation and day-of final performance activities to support artistic staff.
• Participate in regularly scheduled staff meetings and individual meetings as needed.
• Dress in the AileyCamp staff uniform and in a neat and clean manner insuring clothing and/or costumes do not contain inappropriate references for children (alcohol, drugs, profanity, etc.)

QUALIFICATIONS

A minimum of 5 years experience in the arts and arts education

Strong Administrative skills using MS Office suites and other software

Ability to direct large group of participants and strong class management skills

Experience overseeing teaching artists and performers

Experience working with students of various ages and levels

Excellent verbal and written communication skills, with strong organizational ability

Able to work independently with minimal supervision

Have reliable tools (internet, transportation) to conduct session

Receptive to ongoing feedback and provide meaningful feedback to ECE Manager with the goal of improving our programs

First Aid/CPR Trained (if not certified - STG will arrange training)

Bonus: Ability to speak different languages welcomed. STG is committed to hiring Teaching Artists who reflect the community and students our programs serve.REQUIREMENTS

Must pass background check

Available for all dates listed below.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Seattle Theatre Group is an equal opportunity employer2025 STG AileyCamp Calendar of EventsMandatory for AC Manager + AC Director(dates prior to AC program subject to change)TBD School Presentations & OutreachJanuary TBD 2024 Winter WorkshopFriday, February 23 Application DeadlineApril 5-6 Interview Day In-Person; Time/Location TBDThursday, May 29 Parent, Guardian Orientation at 6PM - 7:00PM (Zoom)Friday, June 20 Group Leader Orientation 9am - 3pmJune 23 & 24 Staff Orientation 10AM - 3:00PM at Beach Park Event CenterWednesday, June 25 Opening Day of Camp; 8:30AM - 3:30PMJune 25 - August 1 (Full AC dates)Friday, July 11 Field Trip: DANCE This at the Moore Theatre; 1 - 2:30PMThursday, July 17 Open House: Community Day | 10-12pmFriday, July 18 Talent Extravaganza: 1PM - 2:00PMMonday July 28 Award Ceremony I Potluck I CelebrationsTuesday, July 29 Hang & Focus @ Moore TheatreWednesday, July 30 AC @ Moore - Worklight RehearsalsThursday, July 31 Tech and Rehearsal @ Moore Theatre 8:30AM - 2:30PMFriday, August 1 Dress Rehearsal, and Performance at Moore Theatre. All Day