Ailey School Bursar - Alvin Ailey Dance Foundation : Job Details

Alvin Ailey Dance Foundation, Inc. (AILEY) is seeking an experienced individual to serve as our Bursar reporting to the Director of School Business Operations within The Ailey School.Position Summary:The Ailey School, one of the nation's preeminent dance training institutions, enrolls 1,000 students annually. The Bursar position is a full-time position reporting to the Director of School Business Operations. The Bursar is responsible for appropriately charging and collecting fees from all students engaged with the school. This customer-focused position manages sensitive information within a complex database and CMS. Curiosity, passion for details, and skills in math are needed to manage The Ailey School's student financial accounts, the reconciliation of monthly budget to actual tuition reports, and share related data with The Ailey School Directors, Director of School Business Operations, Financial Aid third party vendor ECM, and AILEY's Chief Financial Officer. Department summary:Founded in 1969 by Alvin Ailey, The Ailey School is the official school of the world-renowned Alvin Ailey American Dance Theater. The Ailey School trains students from all over the world, providing them with high-caliber instruction in a wide variety of techniques each year. Located in The Joan Weill Center for Dance in midtown Manhattan, the School boasts a faculty of over 75 dance professionals who are experts in their fields, 37 professional musicians providing over 360 classes per week, and a staff of dedicated administrators and advisors. Responsibilities:

• Establish and maintain applicant/student accounts for the Professional Division (PD) and Junior Division (JD), overseeing charges and payments as they occur in the database:
• Tuition and Aid
• Fall-Spring PD and JD
• Summer PD and JD
• Housing and Aid
• Fall-spring PD only, collaborating with Business Office Student Account Assistant
• Summer PD and JD, collaborating with Summer Housing Coordinator
• Routinely encourage parents/students toward timely payments and proactive communications, to ultimately maintain a culture of friendly accountability
• Distribute periodic statement of accounts to students and/or parents, including 1098-T and other tax reporting resources
• Work in the database, PCR Educator, to manage unpaid balances from students/parents, record action taken, track past due accounts, and take actions to bring these accounts up to date
• Consult regularly with ECM about the status of financial aid payments
• Reconcile the records of the Registrar for the Professional and Junior Divisions as to whether all students' accounts have been established
• Review with the Director of School Business Operations whether accounts are posted at the correct amount and GL account
• Report regularly to The Ailey School's Directors and Director of School Business Operations regarding the status of school tuition revenue, receivables, and collections, separated by program
• Create or revise tuition table information to be distributed to students and/or parents
• Request tuition refunds from AILEY's Finance Office because of tuition overpayment or change of student status and ensure that refunds are delivered within the timeframes required by applicable governmental regulations
• Work collaboratively with The Ailey School's Director of School Business Operations to determine the financial need and responsibility of students to create special payment plans when applicable
• Maintain accurate records for AILEY's physical therapists to know when an enrolled student paid for available visits/appointments
• Work collaboratively with each division's Registrar and Admission's Office to adjust tuition obligations resulting from status changes or awards
• Actively contribute to and coordinate with IT systems
• Represent parent/student needs to AILEY's Education Product Manager, especially focusing on client usage of personalized information and customized financial transactions

Work is in person Tuesday-Saturday from September to May (school year) and Monday-Friday from June to August (summer).Minimum Qualifications:

• Experience working in a Student Billing/Student Information System preferred

• Strong Proficiency in Excel required

• Must be detail oriented, efficient, and able to recognize errors in data
• Solid computational skills with some bookkeeping and/or accounting experience
• Curious to understand software operations and data management
• Interest in following detailed protocols while learning how/why protocols exist
• Excellent interpersonal, written, and verbal communication skills
• Patience and proactive in customer service and skilled in Microsoft 365
• Strong organizational, prioritization, and time management skills
• Ability to work as part of a team
• Demonstrate initiative and be a self-starter
• Comfortable handling cash when necessary

Compensation: $60,000 to $65,000Benefits include health (including EAP services), dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits.Required Application Materials

• Resume
• Cover letter detailing your interest in this position
• Contact information for three professional references