Air and Ocean Import Operations - Rohlig Logistics : Job Details

****working weekends is required for this position*****

There is flexibility with working a Tuesday-Saturday or Sunday-Thursday schedule.

Position Purpose:

Assist management in achieving the stated branch goals in line with the company policy and established procedures. Co-ordinate the activities and ensure expeditious delivery of Import Ocean and Air consignments in a timely manner to customers, as per customer orders and prescribed quality standards.

Responsible for main tasks

Coordinating Operations with Air & Sea freight Imports

• Timely processing of import air and sea documents including registration of shipments.
• Communicates automation details to subcontractors for reporting to customs.
• Monitors clearance and delivery of cargo within the free storage/holding times.
• Checks for special instructions on documents.
• Invoice and collection of correct charges.
• Authorizing delivery of air and sea freight.
• Monitors availability, and in conjunction with subcontractors, ensures timely collection of cargo, check in to warehouse and reporting to customs.
• Follow up on delivery with truckers

Financial and Accounting Responsibilities

• Approve freight invoices, credit notes and monitors transport waiting time costs.
• Pay carrier local charges, and any other related costs upon arrival, to ensure storage is avoided and no added costs are incurred.
• Prepare payment vouchers and write checks for authorization, and presentation.
• Processes air and sea freight debtors & creditors in an expeditious manner by verification prior to hand over to accounts for payment.
• Ensures the department (cost center) achieves it financial and quality objectives.

Client and Supplier Management

• Keeps record of discrepancies via the Innovations and Incidents Management (IIM) to ensure compliance.

Required skills and qualification/ education/ studies:

• High school graduate and qualification preferred
• Has knowledge of related computer applications
• Familiarity with freight forwarding procedures
• Globally aware of countries and where they are located
• Up to two years of previous related experience required
• Excellent customer services & communication skills
• Above average administration skills
• Attention to detail
• Excellent time management
• Able to work under pressure and meet deadlines
• Resilient
• Customer focused
• Shows initiative and drive