ALEXANDER MCQUEEN, Temp Executive Assistant (6-month assignment), New York - Alexander McQueen : Job Details

SummaryAlexander McQueen is a British luxury fashion house founded by Lee Alexander McQueen in 1992. In 2001, the house joined the Kering Group and, since December 2023, is under the creative direction of Sen McGirr. Alexander McQueen is distinctive for an expression of individuality, subversive strength and raw power. With a design studio and atelier based in London, the house is known for uncompromising quality and creative vision.Job DescriptionAt Alexander McQueen, we live and breathe a culture defined by our key Behaviours:

• Empowerment - We empower our team and peers, providing unwavering support to ensure everyone can thrive; this means giving support to your team and those you are working with to succeed.
• Teamwork - We put an emphasis on Teamwork; this means working together as a collective to achieve shared goals.
• Respect - We value respect, treating everyone with dignity and showing genuine appreciation for their efforts: this means treating everyone equally.
• Kindness - We believe kindness is integral to everything we do; this means demonstrating compassion and empathy towards others.

How will you contribute?We are looking for a highly organized and proactive Temporary Executive Assistant and Office Manager to support our Regional President of Alexander McQueen Americas on a 6-month assignment (leave coverage).This role combines executive support with office management duties, requiring excellent time management, communication, and problem-solving skills. The ideal candidate will be a reliable, flexible, and professional individual who can anticipate the needs of the executives and create a positive, efficient workplace for our team.Executive Support:

• Ensures accurate, efficient, and smooth high-level administrative support to President;
• Extensive diary management; appropriately prioritizing and scheduling internal & external meetings/ conference calls across time zones;
• Prepares and provides support during internal and external meetings, welcoming guests, booking, and arranging meetings;
• Organizes extensive domestic and international travel - flights, accommodation, visas, transportation, transfers, meetings, and calls;
• Manages monthly expenses, in line with the Company's Expenses Policy;
• Reviews and approves expenses claims of direct reports;
• Support in the preparation of business presentations, meeting agendas & travel itineraries;
• Complete weekly retail reporting for stores;
• Ad hoc and personal support.

Office Management:

• Oversee daily office operations, including maintaining office supplies, equipment, and facilities;
• Ensure a clean, organized, and professional office environment; manage vendor relationships and supervise office maintenance;
• Coordinate monthly office events, team meetings, and functions, including logistics, catering, and material;
• Manage office budget, expenses, and purchasing, ensuring all financial operations align with the company's policies;
• Serve as the main point of contact for building management, security, and other office service providers.

Required Skills:

• 2-5 years in an Executive Assistant, Office Manager, or similar role, supporting senior leadership in a fast-paced environment;
• Excellent mastering of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling, travel management, and communication tools;
• Solid communication and interpersonal skills; able to establish trust and respect with all levels of employees;
• Ability to handle sensitive information with integrity and confidentiality;
• Excellent written and oral communication skills;
• Able to multi-task, work at a fast pace with total accuracy and efficiency in support of the President/CEO;
• Flexible, adaptable, and reliable;
• Extremely well organized and structured;
• Able to anticipate needs and provide the highest quality of service;
• Good at teamwork and able to communicate with all company leaders and their teams.

Salary Range: $25-30/hr. Kering is committed to building a diverse workforce. We believe diversity in all its forms - gender, age, nationality, culture, religious beliefs and sexual orientation - enriches the workplace. It opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background.Job TypeFixed Term (Fixed Term)Start Date2024-12-09ScheduleFull timeOrganizationAlexander McQ Trading