All Other Positions - Connecticut REAP : Job Details

Job Description:

ONBOARDING AND COMPLIANCE COORDINATOR FOR SCHOOLS

The Catholic Center, Bridgeport, CT

OVERALL RESPONSIBILITIES

The Onboarding and Compliance Coordinator for Schools provides operational and administrative support across all Diocesan and Diocesan-sponsored schools ( Schools ). Administers and coordinates onboarding, fingerprinting, personnel files, contracts/wage agreements, and other related issues. Ensures candidates have complied with all new hire requirements prior to starting their employment/new position in the Diocese. Develops employment agreements and ensures compliance with I-9s, background screens, VIRTUS training, and Department of Children and Family Services (DCF). Conducts on-site fingerprinting and maintains personnel files. Maintains human resources / payroll information system accurately and timely. This person reports to the Interim Superintendent of Schools.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

* Provides onboarding services for new hires and rehires utilizing Paycor and written documentation as needed, overseeing the candidate through the process and answering associated questions;

* Monitors candidates' onboarding status and coordinates any issues with school Principals and/or Business Managers;

* Enters all updated information into Paycor for new hires and all employment actions;

* Coordinates on-site fingerprinting for all schools' employee candidates, including obtaining required documentation and collecting payment;

* Issues all employment agreements for new hires, new/changed positions and annual updates;

* Coordinates completion of waiver form and ED 126 for personnel for Superintendent approval;

* Follows-up with school personnel to obtain missing documents and information (i.e. pastor recommendation letters, certified transcripts);

* Maintains all Human Resources files for school employees;

* Assists with needs for personnel file information;

* Maintains and updates the state's CHRI form in compliance with state statutes;

* Completes additional forms as directed;

* Ensures fingerprinting occurred and coordinates problem results with CHRO/Legal/Safe Environment/Superintendent's Office;

* Supports Safe Environment Office with ensuring compliance with background screens and VIRTUS training;

* Responsible for schools' onboarding documents and providing all updated forms to the Diocese Human Resources Department for updating Paycor;

* Ensures all forms are updated for the new school year;

* Seeks assistance from the Diocese Chief Human Resources Officer, and the Human Resources Department as needed and promptly escalates any issues;

* Other duties as assigned.

REQUIRED EXPERIENCE, EDUCATION AND QUALIFICATIONS

* Bachelor's degree in operations, administration or related field;

* 3-5 years prior experience in a position coordinating a high-volume process with check-in steps

* Organization skills and ability to prioritize work and work efficiently

* Strong attention to detail to ensure accurate and consistent information is provided across all employees, proven track record in timeliness, follow-up and meeting deadlines;

* Strong communication skills, both oral and written, and demonstrated problem solving;

* Strong relationship building and collaboration;

* Dependable and able to handle stressful situations appropriately;

* Self-starter able to work with limited instruction and supervision with awareness of when to escalate;

* Strong analytical skills and focus on process improvement and redesign

* Strong computer skills: Computer proficiency and technical aptitude with advanced knowledge of MS Word, Excel, PowerPoint, Paycor or other HRIS/Payroll system, and vendor-based systems

* Prior experience in schools or non-profit environment preferred

* Practicing Catholic preferred;

* Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office and school building environments

* Walking, sitting standing, bending, reaching, talking, handling, hearing, carrying, keyboarding, etc.

* Travels to school buildings and/or professional meetings as required

* Ability to work outside of regular office hours when required

Please complete all CT Reap Application Information to be considered for this job opening, including your cover letter, resume and 3 letters of recommendation to [email protected].