Anticipated Business Office Generalist - Deptford Township Public Schools : Job Details

Position Type: Secretarial/Clerical/Secretary - 12-MonthsDate Posted: 11/13/2024Location: Deptford Administration BuildingDate Available: 02/01/2025TITLE: ANTICIPATED BUSINESS OFFICE GENERALIST QUALIFICATIONS: 1. Bachelor's degree in Accounting/Finance preferred 2. Experience in NJ School Districts and Business Office operations preferred 3. Proficient in computer applications pertinent to support the position, including but not limited to Microsoft Word, Excel, Access, PowerPoint 4. Ability to work, plan, and organize with a minimum amount of direction 5. Required criminal history background, proof of U.S. citizenship or legal resident alien status, physical examination, and other required paperwork 6. Experience with CSI financial software a plus. 7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable DUTIES AND RESPONSIBILITIES: Will be assigned to ensure segregation of duties and provide adequate internal controls. 1. Will be cross trained in the areas of Account Payable and Payroll to assist the Business Office to perform duties including, but not limited to:

Type purchase orders for Warrant and Enterprise Funds

Validation of invoices for payment and issuing checks

Prepares hand checks when necessary

Numbering purchase orders and matching invoices with vouchers

Mailing checks and Purchase Orders to vendors

Maintaining files of all purchase orders including contractors and tuition payments.

Purchase Order processing, including numbering, verifying amounts and vendor codes, inputting into software program, mailing to vendors, and sending copies to the schools.

Creates labels and run reports for the bills list.

Filing completed purchase orders and responsible for year-end boxing of purchase orders.

2. Handles interoffice mail and distributes to the proper offices. 3. Assists in gathering financial documents required for the annual audit. 4. Assists with duties regarding Student Activity, Food Service and Spartan Care accounts. 5. Assists with Free and Reduced lunch program applications 6. Receives incoming mail from Post Office and distributes to the proper individuals. 7. Monitoring front door activity and responding to visitor requests. 8. Verification of incoming cash and bank deposits. 9. Creation of invoices for fines and parent letters for outstanding debt collections. 10. Manage Aid-in-Lieu reimbursement process for transportation. 11. Any other duties that may be assigned. PHYSICAL REQUIREMENTS: The duties of this job require the following physical activities: sitting, standing, reaching, walking, lifting, bending, kneeling, stooping, climbing, pushing, pulling, finger dexterity, carrying, feeling, repetitive motions, speaking, listening, and visual acuity. The employee may need to lift approximately 10 pounds. Assistance can be provided, if necessary. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. In addition, the employee must be able to follow written and oral instructions and procedures. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EMPLOYMENT: 12-Month Year. REPORTS TO: Business Administrator.