Arts Administrative Assistant (Part-Time) - Lakeside School : Job Details

Position Type: StaffDate Posted: 8/14/2024Location: All SchoolLakeside School, an independent coeducational day school located in north Seattle, Washington, is currently recruiting for an Arts Administrative Assistant (.4FTE). Applicants should share Lakeside's commitment to sustaining a school in which individuals representing diverse culture and experiences instruct one another in the meaning and value of community and in the importance of lifelong learning. Responsibilities: Special Events:

• Oversee Event Plan for each event
• Coordinate PG volunteers for evening events and GAP care
• Coordinate meals for students on evening events
• Assist with space preparation and clean up
• Publicize events through internal communication methods (weeklies, The Bull, The Daily) and work with communications for external publicity

Equipment & Supplies:

• Coordinate instrument repair and tuning
• Monitor and request repairs and cleaning as needed
• Coordinate as necessary to keep the teaching spaces in ready condition for daily use

Clerical:

• Maintain Arts Calendar and space reservation process to avoid conflicts
• Coordinate paperwork for music events including solo-ensemble, all state honor groups, festivals. This includes PG communication, registration, and student billing.
• Reconcile credit cards

Miscellaneous:

• Attend necessary departmental meetings throughout the year, as agreed upon in advance with the department heads
• Additional duties as assigned by the department heads or division directors

Examples of Tasks:

• Assist in material research, supply purchasing, budget tracking and reporting, and credit card reconciliation
• Schedule meetings
• Maintaining Arts Calendar in collaboration with performing arts
• Event plans, exhibition support, promotion, and communication/marketing
• Assisting in coordinating guest artists or field trip logistics, as needed
• Assisting teachers with various organizational tasks, maintaining, and enhancing studios

Requirements and Qualifications Ideally, the assistant should be someone who is flexible, adaptable, loves to learn, and has the ability to learn a wide range of skills to support our department. Must possess strong communication skills and be able to manage and prioritize multiple tasks and deadlines. Salary and Benefits Salary Range: $21,006 - $28,358 Application Process Interested candidates should submit a resume, cover letter, and work history via the online application. Working At Lakeside At Lakeside we are committed to sustaining a school in which individuals representing diverse cultures and experiences instruct one another in the meaning and value of community. To learn more about our professional development and mentoring programs, benefits, diversity and inclusion, and opportunities for involvement in non-academic programs, please visit our Careers page on the Lakeside School website. Equity in hiring: According to various studies, women and people of color are more likely to not apply for a job if they see themselves as not meeting every requirement of the posting, which means employers miss meeting potentially ideal candidates. Lakeside School is committed to building a diverse and inclusive community where employees from diverse cultures are affirmed and equipped to lead an inclusive learning environment for our students. Please apply even if you don't meet every single requirement.