ASSISTANT CONTROLLER - Hiram College : Job Details

The Assistant Controller is responsible for supporting College-wide projects involving business processes, and for coordinating the financial information to support decision-making in a complex financial environment. This includes preparing financial statements in accordance with generally accepted accounting principles (GAAP) for not-for-profit organizations, internal reporting and analysis, and mandated federal, state and other financial reports. Practical application of accounting theory for tasks such as transaction/fund accounting, account analysis, and accounting projects is required.In addition, responsibilities include a core role in the management of the financial computer systems, banking system interface, and other departmental computer systems.

Founded in 1850, Hiram College provides students of all backgrounds with an attainable private education that teaches the 21st-century skills needed to thrive professionally and personally in the face of inevitable and constant change. Built on a community that fosters student-faculty collaboration, the College equips all students with the tools necessary to embrace active learning in the classroom, in Ohio, and beyond through technology, internship, study away, research, and other experiential opportunities for growth and development. Recognized by Colleges of Distinction, The Princeton Review, U.S. News and World Report, and as a top baccalaureate college by Washington Monthly, Hiram enrolls over 1,000 undergraduate and graduate students in academic programs on its Northeast Ohio campus and online.

Duties and Responsibilities:

* Performs a key role as a user of the financial systems used to extract data from the general accounting information database.

* Responsible for the cashiering duties and coordination of the banking.

* Responsible for setting up student fee tables and processing fee assessments and other charges to student accounts.

* Responsible for processing student refunds on a weekly basis.

* Monitor aged receivables.

* Interact with students and parents when necessary to resolve student account questions.

* Reconcile daily balance sheet to cashier sessions and perform daily finance feed.

* Coordinate accounting and reporting for federal and state grants as well as the annual Single Audit.

* Work with external auditors and assist Controller with completing the fiscal year-end audit in a timely manner.

* Assist Controller with preparation of financial statements and supporting documentation.

* Perform monthly and year-end closing accounting tasks, and maintain and reconcile various balance sheet, revenue, and expense accounts.

* Assist Controller with management of college bank accounts including daily cash balance monitoring, line of credit requirements and Federal funds drawdown responsibilities. Develop and maintain long-term cash projections to anticipate cash needs or sources of additional capital.

* Monitor and maintain pledge receivable records while working closely with Advancement staff. Record pledge receivables in financial reporting system, monitoring pledge write-offs, accuracy of pledge amounts, collectability of pledges and proper discounting methods.

* Monitor and prepare the College investment schedule. Create investment reports for Advancement and donors.

* Assist Controller with preparation and filing of all College related tax forms and schedules including the 990, 990T, 1098T, and 1099's.

* Serve as a resource and mentor to the Business office team and provide cross coverage to other staff members as necessary.

* Represent the Business office on cross-divisional workgroups, committees, and teams.

* Performs other duties as assigned.

Skills and Knowledge:

* Strong leadership skills, including the ability to collaborate with cabinet, peers, and other College constituents. Good oral and written communication skills and professional attitude.

* Excellent customer service skills; demonstrated experience working in a team-oriented environment.

* Self-motivated with the ability to work independently and analyze and interpret data for accuracy and decision-making.

* Ability to manage multiple tasks, prioritize among assignments, meet deadlines and follow-up.

* Resourceful, flexible and good at problem-solving.

* Demonstrated proficiency in Microsoft Office and Ellucian Banner or similar nonprofit accounting software.

* High degree of professional confidentiality expected.

* Knowledge of FERPA.

Experience:

* Demonstrated finance and accounting experience working with nonprofit organizations; higher education experience preferred.

* Five or more years of progressively responsible experience in complex organizations; supervisory experience preferred.

* Extensive managerial and administrative experience in financial management, analysis and forecasting and experience with complex financial reporting systems.

Education:

* Bachelor's degree in accounting, finance, or business administration required.

* MBA or CPA a plus.

Application Process:

Qualified candidates are encouraged to send a letter of application, resume, and the names, addresses, and telephone numbers of three professional references to [email protected]. Review of applicants will begin immediately and continue until the position is filled.

Hiram College is an Equal Opportunity Employer committed to Excellence through Diversity.

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