Assistant Department Administrator - Ada - University of Wisconsin-Madison : Job Details

Job Summary: The Department of Industrial & Systems Engineering (ISyE) is looking for an Administrative Manager to serve as an Assistant Department Administrator. ISyE is a top ranked engineering program with a collaborative administrative staff who work together in support of the department.The successful candidate will work with faculty, staff, and students in the critical functions of HR, Payroll/Benefits, and Finance/Accounting, collaborating with the College of Engineering Dean's office to advance department goals. This position reports to the Department Administrator and will serve as a back-up in operational duties. Responsibilities: Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 15% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 15% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 15% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 20% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 5% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 5% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• 20% Responsible for Payroll and Benefits for department and associated centers

Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: RequiredBachelor's Degree Qualifications: Required: Bachelor's Degree and at least 2 years experience in payroll or HR or Accounting/Finance.Preferred:Experience with UW HR/Payroll systemsExperience with WorkdayExperience serving diverse international populations.Applicants will improve their candidacy by demonstrating strong oral and written communication, attention to detail, accuracy in work, experience working with multiple stakeholders (e.g. faculty, students, staff, partner organizations, etc). Work Type: Full Time: 100%This position will require some work to be performed in-person, onsite, at a designated campus work location. Partial remote work schedule to be offered following a probationary/training period. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $66,000 ANNUAL (12 months) Depending on Qualifications Additional Information: A successful candidate will need to be self-motivated, enthusiastic, team-oriented, and open to guidance and change. Attention to detail is crucial in this role. How to Apply: Please click on the apply Now button to start the application process. Applicants will need to upload 1) a resume, 2) a cover letter specifically addressing relevant qualification and experience for the position, and 3) a list of exactly 3 supervisory professional references. Contact: Dave [email protected]###-####Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Manager(AD005) Department(s): A19-COLLEGE OF ENGINEERING/INDUSTRIAL & SYSTEMS ENGR Employment Class: Academic Staff-Renewable Job Number: 307780-AS