Assistant Director, Athletic Facilities & Event Management - Vanderbilt University Medical Center : Job Details

Job DescriptionThe Assistant Director of Facilities and Event Management is responsible for facility management of soccer and lacrosse facilities and game management for soccer and lacrosse regular season and postseason contests. This position will be the secondary manager of parking and traffic for athletics events and daily operations. About the Work UnitVanderbilt University's Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university currently fields 17 varsity teams (6 men's teams and 11 women's teams), 15 of which compete in the Southeastern Conference. Duties and Responsibilities

Responsible for game and facility management aspects of assigned sports (primarily soccer, lacrosse)

Work in conjunction with university maintenance and grounds crew to ensure the fields and facilities are prepared to host scheduled events

Create a plan for the operation of assigned events and work with internal and external departments to ensure execution of assignments related to event

Including, but not limited to sports medicine, marketing, video/radio and television, director of operations for assigned sports, game officials (per SEC and NCAA regulations), plant/grounds, concessions, Learfield, VUPD, traffic and parking, etc.

Assist with game operations for other Vanderbilt sports as directed by the Associate Athletic Director of Facilities & Event Management

Responsible for assigned area of home football operations

Assist with postseason events as requested

Manage parking for athletics events and daily operations, serving as the secondary manager for planning and executing parking and traffic operations. Continually make recommendations for opportunities to improve the functionality and success of the athletics parking and traffic processes.

Participate in development and revision of a parking and traffic operations planning

As necessary, solicit, hire, and train parking attendants

As applicable, manage the payroll for the parking program and ensure compliance with all HR policies

Manage the expenses and revenues under the parking program

Develop best practices for operating logistics

Serve as the facility lead for Soccer and Lacrosse Complex to oversee its operation and maintenance, as well as make recommendations on projects to continuously improve the facility. Share in the management of the outdoor track facility, which houses the soccer and lacrosse practice field.

Assigned facility/event management tasks

Operate with consideration of the facility's budget

Maintain cleaning standards and perform routine building surveys

Manage facilities equipment needs

Coordinate repairs and maintenance of buildings, fields and grounds

Plan and recommend facility improvements

Assist with scheduling of practice times and other facility usage

Lead assigned sport operations meetings 2-3 times per year to determine needs for all stakeholders as it pertains to soccer and lacrosse games

Coordinate TV set-up for assigned sports

Meet with television director/producer in advance to determine needs to televise event

Create a logistical plan to execute the needs of the television representatives

Evaluate staffing needs to assist in production and recruit appropriate staffing to fill needs

Manage credentialing needs for television personnel

Serve as the liaison between television production and university plant to determine and fulfill needs to execute televised event (ex: electrical needs, establishing television compound, etc.)

Work with television production and director of sport operations to create timeline

Athletics liaison for event support staff, including concessions, guest services, VUPD, LifeFlight, bookstore, marketing, Learfield, NCC, ticketing, custodial, etc. for assigned sports

Assist Associate Athletic Director of Facilities & Event Management as liaison for maintenance and housekeeping

Maintain daily cleaning standards and survey buildings for cleaning standards and maintenance items

Process and manage work orders to address facility needs

Develop and maintain effective working relationships with coaches and support staff, university maintenance and grounds, housekeeping, campus groups, vendors and contractors, and other Vanderbilt Athletics departments

Fill in for Associate Athletic Director of Facilities & Event Management as needed

Responsible for assisting with NCAA, NIT, SEC, etc. events hosted by Vanderbilt University as assigned

Ensure compliance with NCAA and conference rules and regulations

Perform other duties requested by the Associate Athletic Director, Facilities & Event Management

Qualifications

• A Bachelor's degree from an accredited institution of higher education is necessary.
• Prior experience in Facility Management and Athletics Event Management is preferred.
• Analytical, evaluative, and critical thinking skills are preferred.
• Skill in organizing resources and establishing priorities is preferred.
• Computer skills, to include word processing and database management are preferred.
• Ability to assess and develop procurement specifications and coordinate purchasing activities in area of specialty is preferred.
• Ability to manage and coordinate multiple projects simultaneously is preferred.
• Knowledge of budgeting and fiscal management principles and procedures is preferred.

#VUCLOAbout UsVanderbilt is a community of talented and diverse staff & faculty!At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of America's Best Large Employers as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:

• Working and growing together as a community of communities... we are One Vanderbilt.
• Providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
• Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.Vanderbilt University has made the health and safety of our students, faculty and staff and our surrounding communities a top priority. As part of that commitment, the University may require employees to comply with any testing or health and safety measures which the University may require.Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal-opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law. Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.