Assistant Director, Facilities Operations & Projects - Loyola University Maryland : Job Details

Position Title

Assistant Director, Facilities Operations & Projects

Employee Type

Regular

Office/Department

Facilities

Work Environment

Loyola University Maryland Main Campus

Job Type

Full time

Benefits at Loyola

Compensation Range

$71,124.00 - $92,462.00

Anticipated Start Date

10/20/2024

If Temporary or Visiting, Estimated End Date

Position Duties

The Assistant Director of Facilities Operations and Projects manages the technology needs in Facilities operations including the Computerized Maintenance Management Software (CMMS); work order requests, asset inventory and preventive maintenance schedules. Works with the Director of Project Management, Director of Facilities Management and others as needed to manage assigned facilities and/or construction or renovation projects within standards, budgets and deadlines. Manage vendors and supervise projects as assigned. Prepare or assist in the preparation of project budgets.

* Develop, implements and enhances software applications used to conduct the business of the Facilities Department. Actively participates and supports Facilities Operations and Maintenance functions and project management as they relate to facilities management applications. Serves as administrator of department computing and information resources. Develops reports as needed. Oversees departmental technical support in conjunction with Technology Services. Manages, maintains, updates, and upgrades Loyola's CMMS. This system is at the heart of Facilities Management as it drives the business process for work orders, preventive maintenance, inventory control, and service requests campus-wide. Develops and maintains a thorough understanding of the application functions, facilities, and technical architecture in order to develop and extend university buildings and building systems. Investigates and provides solutions to application issues, i.e. bug fixes, and customer support. As part of the CMMS, update and maintain building spaces by HEGIS code. Analyzes and documents business processes and problems. Designs solutions to automate processes and solve problems to meet business needs. Creates or enhances software to include a review, assessment and possible implementation of a mobile system. Maintains appropriate documentation for new software, software changes, and testing plans. Researches and recommends systems that would benefit the University. Is the system administrator for EZ Turn. Loads the maintenance and cleaning schedules into the program. Monitors progress of facilities schedule and advises the appropriate supervisor on progress as needed. This software program is a shared program used to schedule summer housing and repairs and cleaning schedules for facilities and residence life.

* Develop and implement approach, goals, objectives, budgets and schedules for a variety of small scale renovation projects. Manage the work of consulting design teams and contractors during the design and construction phases. Prepare project recommendations and report the status of projects to the project participants, the director, and others as requested. Work with engineers, architects and contractors to develop project details and coordinate the work with campus stakeholders. Read and interpret design and construction documents, coordinate with Facilities Management staff as needed based on the project scope. Participate in project development and other management meetings. Research products, processes and procedures and participate in learning opportunities and activities to remain informed regarding new developments in university design and construction. Share and incorporate innovative ideas and best practices in executing the responsibilities of this position. Obtain, manage, organize, document and maintain the University's collection of building drawings and project record data. This includes electronic files and physical copies.

* System Administration Work with Facilities Leadership, Sustainability Program Director and Budget Manager to analyze building data from the University's energy management system (electricity and gas usage), monitor the data and work with HVAC supervisor to identify changes in building system operations. Provide reports for the facilities department so that data can be used in the Facilities department to help the university achieve its sustainability goals. Analyze and monitor water usage reports. Work with Facilities Leadership and Sustainability to identify opportunities for implementing water saving devices, waste water diversion projects, and other water saving measures. Collaborate with the energy committee to monitor and analyze utilities data and recommend conservation measures that advance sustainability goals. Serve as Facilities and Risk Management's Sitecore administrator in maintaining the websites for Facilities, Conferencing, Contracts, Risk Management, and other areas as needed.

* Manage and implement the pest control contract. Negotiate terms, conditions and costs with the vendors. Schedule annual testing with university constituents. Coordinate inspections with staff, faculty and students as necessary and follow up to ensure tasks have been completed by the vendor.

* Assist with the preparation and preparing of departmental budgets. Contribute to creating and achieving short- and long-term goals of the department. Assist facilities team with purchasing of materials and placing of large orders, including mattresses, furniture and equipment.

Bachelor's degree in related field required, master's degree preferred. 3-5 years of work-related experience.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.

University Description

Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola's beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.

Diversity Statement

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.