Assistant Director of Property Management - Fortune Society : Job Details

Job DetailsJob Location Mandaela Community (South Bronx) - Bronx, NY Position Type Full-Time Exempt Salary Range $75,000.00 - $75,000.00 Salary/year DescriptionTitle: Assistant Director of Property Management Unit: Scattered Site Housing (SSH) Reports to: Director of Property Management Salary: $75,000 annually Status: Full Time; Regular; Exempt Location: Harlem and Long Island City as well as travel throughout the 5 boroughs of NYC Position Summary: The Assistant Director of Property Management will provide an oversight of the lease acquisition process for Fortune's Scattered Site Housing program (SSHP). The Assistant Director will primarily be responsible for lease acquisition, outreach to landlords and management companies, advocacy, team development and training, advocacy and maintaining a tracking of leases. Liaison with case management staff on shared initiatives and audit preparation. Core Competencies: Mission, Culture and Fit - The Assistant Director must embody the values and mission of the Fortune Society. This includes meeting our participants where they are in the re-entry process, demonstrating our values through compassion and understanding; and affirming that none of us should be measured against the worst things we have done. Second chances are the Fortune Society's value base approach to our work. Job Knowledge -Must demonstrate excellent job skills and knowledge relating to housing acquisition, landlord relationship, lease negotiations, and have a critical understanding of the housing landscape. Demonstrate expertise in managing tenant/landlord mediation and landlord relationships. Possess a network of landlords willing to work and with him/her to rent units. Supervisory knowledge of team development, leadership skills, coaching and onboarding. Creativity and Innovation - Seeks, evaluates, and implements alternative solutions and looks beyond obvious solutions. Integrates input and ideas from different sources to share information and or explore opportunities to obtain results. Brainstorms and encourages new ideas and solutions. Pursues new methods and solutions and thinks outside the box. Develop new approaches that prove to be effective at obtaining results. Communication -Builds effective formal and informal communication channels. Shows tact and diplomacy while maintaining open, honest dialogue with coworkers and management and those they work with. Keeps relevant people accurately informed and up to date of both positive and potentially negative information. Organizes communication to engage a diverse audience. Writes and speaks clearly, persuasively, and concisely; focuses on the needs of specific individuals and groups. Essential Duties and Responsibilities:

• Develop and maintain appropriate housing stock by working with the Director of Property management.
• Direct Supervision of the Housing Administrator and Property Coordination. Conduct training, supervision and onboarding of new and existing staff.
• Assist with audit preparation and work with EQI on standardizing data and procedures.
• Locate and negotiate new apartment leases for new or existing participants by identifying landlords with vacant units.
• Attend management meetings, review trends for discussion and updates.
• Attending advocacy events related to Fortune Society's housing and social justice initiatives.
• Review and approve inspections of new and existing housing units to ensure compliance with applicable HPD, DOB and HUD housing codes and standards, using the Housing Quality Standard (HQS) inspection form.
• Review tenant portion for accuracy of rent using the HUD tenant rent calculation tool. Work with social service staff on tenants in arrears.
• Review rental arrears reports and provide strategies for payment.
• Review client services in the agency's proprietary database, as well as in the appropriate contract funder database, if applicable.
• Assist with correspondence to landlords regarding any unit repair issues or building violations. Review and approve workorder repairs from contractors across the entire SSH portfolio.
• Supervision of the property administrator and support the lease renewal process for all units by ensuring staff are engaging landlords in a timely process to ensure every unit has an updated lease.
• Ensure staff order timely furniture deliveries for new participants into the program.
• Review client moves as necessary, including apartment swaps, move-ins, move outs and reserve vehicles and securing movers.
• Review management of the electronic apartment repair log, updating repair issues through completion.
• Document all interactions with landlords and staff on housing placement and apartment repair issues through finalization in property management database.
• Create, develop and maintain a secure key system along with access to all scatter-site housing units.
• Review and preapprove check requests from our finance department for landlord or other relevant vendor payments.
• Other responsibilities as assigned.

QualificationsQualifications:

• High school diploma, some college or property management certification preferred.
• Must possess valid NYS Driver's license and be approved to drive on agency insurance.
• At least 5 years of experience placing homeless individuals with behavioral health challenges and or criminal justice backgrounds in independent or permanent supportive housing using direct landlord placement.
• Must possess strong NYC based landlord portfolio and knowledge of housing landscape.
• Strong marketing and negotiation skills.
• Skilled in data management including - Microsoft Office and other property management or case management systems.
• Strong follow-up, time management and organizational skills.
• Ability to work well on your own and be self-directed, but also work within a structured team.
• Strong verbal and written communication skills.

Travel Requirements: Travel a must as unit acquisition, moves, and apartment inspections will require travel throughout the New York City area. Physical Demands: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.