Assistant Facility Manager - Insync Staffing : Job Details

Title: Assistant Facility ManagerPay: $32.00/hourHours: Monday-Friday; 8AM-5PMLocation: Glenview, IL, 60025

Overview

The Assistant Facility Manager supports the facilities organization at a specific office location under the supervision of the Facility Manager. This role ensures the implementation of policies, procedures, and workplace services, emphasizing a positive response to occupant needs, environmental health, safety, and quality programs.

Job Description

• Manage day-to-day facility operations, including janitorial, life-safety, engineering, site services, and general maintenance.
• Review vendor contracts regularly and confirm invoice accuracy.
• Supervise maintenance programs for interior and exterior property conditions.
• Respond promptly to maintenance, repair, and cleaning requests from building occupants.
• Compile and ensure the accuracy of site-specific documentation and reports, including manuals, logs, and assessments.
• Support budget preparation and facility improvement initiatives, including capital budgets and cost reduction strategies.
• Analyze and prepare statistical reports to assess facility management objectives.
• Monitor vendor compliance with insurance and coordinate claims.
• Inspect facilities proactively to report issues to the Facility Manager.
• Perform general administrative tasks, such as reception/mailroom backup, data entry, and supply ordering.

Key Competencies

• Communication Proficiency: Strong oral and written communication skills.
• Technical Proficiency: Knowledge of CMMS and building management systems.
• Problem-Solving: Analytical skills for resolving operational challenges.
• Leadership and Teamwork: Ability to work collaboratively and lead effectively.
• Relationship Management: Vendor and contract management experience.
• Financial Acumen: Budgeting, forecasting, and financial tracking skills.

Required Skills

• Customer service-oriented with strong critical thinking skills.
• Effective communication for understanding needs and asking the right questions.
• Technical proficiency, particularly with CMMS.
• Financial understanding of POs, invoicing, and budgeting.
• Experience with scope of work and process adherence.
• Vendor/contract management expertise.
• Preferred background in R&D, manufacturing, or the food industry.

Education Requirements

• Required: Associate s degree in facilities management, business, or a related field.
• Preferred: Bachelor s degree.
• Industry certifications such as CFM (Certified Facility Manager) or BOMA recommended.

Experience Requirements

• 3 5 years of experience in commercial or industrial real estate facility management.
• Maintenance, construction, and engineering experience preferred.
• Familiarity with CMMS and work order management systems.

Additional Eligibility Requirements

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to read and interpret construction specifications and blueprints.
• Strong understanding of management agreements and contract language.
• Technical training or certifications in engineering, business, or facilities management are a plus.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.