Assistant Manager - Ocean Lakes Community Association : Job Details

Ocean Lakes Community Association, Inc. is a self-managed homeowner's association for a planned community. The management office manages the day-to-day operations of the association and enforces the rules of the governing documents for the properties and residents. We are currently seeking a detail-oriented individual who is able to communicate effectively with our team members and residents.

This is a full-time position. Our winter hours are Monday through Friday 8am – 4pm, and summer hours begin the first full week of May through Labor Day and are Monday through Thursday 8am – 6pm.

A strong candidate must:

• Be able to pass a background check
• Be able to work 40 hours per week
• Be able to work overtime on the first, third and last Wednesday of each month to attend meetings
• Have bookkeeping experience; keeping detailed records of an organization's accounts
• 2+ years of community association experience a plus
• Experience with Enumerate (AKA TOPS ONE) a plus
• Working knowledge of Excel and Microsoft suite applications
• Self-motivated, detail oriented and reliable.
• Customer service oriented
• Have reliable transportation
• Have a valid driver's license

Responsibilities include but are not limited to:

• Accounts payable
• Accounts receivable
• Bank reconciliations; using accounting software to reconcile accounts
• Bank deposits
• GL accounting
• Data entry and update information in Enumerate, and track information
• Manage financial reports
• Assist in creating and managing budgets
• Data entry and update information in Enumerate, and track information
• Research and respond to inquiries in-person, by phone and email
• Work up accounts and follow legal collection procedures
• Provide outside auditors with assistance in collecting data for annual audits
• Complete data and final review of resale certificates for properties that have sold
• Scanning documents to paperless storage
• Attend annual CA Day conference
• Assist manager with duties in their absence
• CAI continuing education with aid

Benefits are available after a 90-day probationary period:

• 11 paid holidays
• Paid time off
• Ocean Lakes offers a monthly stipend towards health & dental care plans offered by Ocean Lakes to regular full-time employees
• Life insurance – Ocean Lakes will pay for a $10,000 term life insurance policy from the company of Ocean Lakes' choosing for permanent full-time employees
• After one year of employment, permanent full-time employees are eligible to contribute to an IRA plan offered by Ocean Lakes. Currently, Ocean Lakes will match up to 3% of your contributions