Assistant Project Manager - Actalent : Job Details

Job Title: Assistant Project Manager

Job Description

We are seeking a dedicated and detail-oriented Assistant Project Manager to join our team for the IU Hospital Site Improvements project. This role involves assisting the Senior Project Manager (SPM) and Project Manager (PM) in the civil development of approximately 40 acres, including utilities, roadways, sidewalks, site concrete, site furnishings, and landscaping. The overall hospital project is valued at $4 billion, with this specific scope totaling $100 million.

Responsibilities

* Review documents, coordinate with subcontractors, and compile Requests for Change (RFC) for PM review.

* Assist the PM with data entry and periodic updates for scheduling. Provide monthly schedule updates to a 3rd party advisor and create a 6-week look ahead every 2 weeks.

* Manage documentation and processes in Procore to support PM and Project Engineer (PE) procedures.

* Assist in field investigations and documentation to ensure project standards are met.

* Develop and maintain a detailed project plan that includes all tasks necessary to complete the project, such as roadways, parking lots, retention ponds, greenspaces, two quads, utilities, and landscaping.

* Support the management of subcontractors, ensuring they understand their responsibilities, meet deadlines, and maintain quality standards.

* Assist in overseeing on-site construction activities, ensuring work is performed safely, efficiently, and to the highest quality standards.

* Act as a secondary point of contact for project stakeholders, including property owners, architects, engineers, and city officials.

* Help identify and resolve issues or obstacles that arise during the construction process and assist in toolbox talks.

* Inspect work performed by subcontractors to ensure it meets project specifications and quality standards.

* Ensure all work is performed in accordance with local building codes and OSHA safety regulations.

* Provide regular updates on project status to project stakeholders, including progress made, issues encountered, and estimated completion dates.

* Assist in monitoring project costs to ensure the project stays within budget.

* Maintain accurate records of all construction activities, including changes in scope, costs, and timelines.

* Work closely with the Senior Superintendent to understand the project's overall vision and specific goals.

Essential Skills

* 2+ years in a project management role (APM, PE, PM) with a college degree, or 5 years without a college degree.

* 1 year of experience with roadway construction.

* 1 year of experience with utility installation.

* 1 year of experience with greenspace/landscaping (e.g., retention pond, greenspace park in a work campus).

* Experience with construction scheduling.

* Experience with quality assurance, assisting in field investigations and documentation.

* OSHA 30 certification.

* Proficiency with construction management software such as Procore.

* Experience in healthcare construction.

* A college degree.

Additional Skills & Qualifications

* OSHA 30 certification should be updated if not done so within the last 3 years.

* Experience with: Ground up, greenfield, brownfield, new development, infrastructure, site improvements, site furnishings.

* LEED Tracking documentation is a nice to have.

Work Environment

This position requires working 5 days on-site, 8-10 hours per day, with every other Saturday required. The work will be conducted in a jobsite trailer. The role offers a salary-exempt position up to $97,000 with a guaranteed 2% increase for 2026. The contract position is for 31 months. All necessary technology will be provided. The job includes working on a large and prestigious project for Indiana University Healthcare and involves being part of an inclusive company culture. The role includes 10 holidays (6 standard) plus additional holidays after Thanksgiving, Christmas Eve, and New Year's Eve.

Pay and Benefits

The pay range for this position is $40.00 - $45.00

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

* Hiring diverse talent

* Maintaining an inclusive environment through persistent self-reflection

* Building a culture of care, engagement, and recognition with clear outcomes

* Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.