Assistant Project Manager- Office Manager - WSP USA : Job Details

This Opportunity

WSP is currently initiating a search for an Assistant Project Manager- Office Manager for our Clients Albany NY Field Office. Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client's objectives and solves their challenges.

Your Impact

+ Provide assistance to New York State Office of General Services (OGS) Project Manager as directed

+ Assist Senior Project Manager and Senior Superintendents with their duties as necessary.

+ Assist with monitoring progress on contractor submittals, Requests for Information, Information Bulletins, Change/Field Orders.

+ Assist with monitoring progress and processing reports and required OGS documentation.

+ Review/evaluate emergency contractors for the program

+ Review and initiate construction emergency declarations to ensure applicability and coordinate response.

+ Track open projects and work to close out projects after the initial emergency situation has been resolved.

+ Work with Design and Construction divisions to ensure contractor's adherence to plans, specifications and generally accepted construction standards.

+ Coordinate change orders and waivers for projects

+ Responsible for RFI tracking

+ Responsible for contract document review

+ Basic scheduling techniques will be applied for schedule review

+ Responsible for payment review and preparation

+ Assist project Teams with multiple projects as requested.

+ Provide support to other staff on processes and requirements, monitor contract compliance, participate in the development of contracts.

+ Coordinate monthly scheduling meetings.

+ Draft letters with little direction

+ Create more complicated spreadsheets

+ Use new software for office use programs and be able to create organization and flow charts in Visio

+ Provide support to other staff on processes and requirements, monitor contract compliance, participate in the development of contracts.

+ Provide afterhours coverage for emergency coordination as needed.

+ Travel throughout the region may be required, vehicle will be necessary with valid driver's license.

Who You Are

**Required Qualifications**

+ Minimum of 5 years experience on smaller projects valued above $1M

+ Proficient in basic computer skills utilizing Windows/Outlook/Word/Excel/Visio and scheduling applications

+ Strong interpersonal skills

+ Strong verbal and written communication skills

+ Valid driver's license - Occasional travel within the region may be required.

+ Proven ability to adhere to WSP's Code of Conduct and related policies and procedures.

+ This hire will be contingent upon client selection and successful background check.

+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures.

+ Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

+ This role is subject to a client mandated drug/alcohol testing policy. As such, employee may be subject to random drug/alcohol tests. A copy of the client mandated drug/alcohol testing policy will be provided during employee onboarding and is available upon applicant request.

**Preferred Qualifications**

+ AS degree or higher

+ Experience with Submittal Exchange and Bluebeam preferred but not mandatory

+ Experience with institutional construction preferred but not mandatory

+ OSHA 30 Hour certified

+ Proficient with web-based submittal collaboration systems

+ Working knowledge with project scheduling software (i.e. Oracle Primavera).

This position is subject to and contingent upon client approval of candidates put forth for consideration by WSP

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $47,500 - $91,200

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

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**About WSP**

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

**NOTICE TO THIRD PARTY AGENCIES:**

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.