Assistant Records Officer - University of Wisconsin-Stout : Job Details

JOB DETAILS:Department: University Library Employee Classification: Academic Staff Job Title: Records Officer CP093 Working Title: Assistant Records Officer Start Date: O pen immediately Expected End Date: 1 year contract, renewable up to two years Compensation Rate: $22.12 Position summaryThis position would be supporting units as they comply with expected data governance standards, reviewing submitted Unit Record Retention Plans, applying Universities of Wisconsin records retention schedules to UW-Stout records, identifying records for disposition, and digitally processing relevant records for preservation. This position will work closely with the Learning & Information Technology (LIT) department and Compliance Specialist and will report to the Library Director and Chief Information Officer. Position responsibilitiesUnit Level Training and Consultations - 20%

• Assists in designing and scheduling trainings for units
• Provides initial training to units, introducing the approved Unit Records Retention Plan
• Answers questions about implementing the Unit Records Retention Plan and applying the approved Universities of Wisconsin records retention schedules
• Assists with unit visits and records evaluations for records retention purposes

Unit-level Records Retention schedule reviews - 20%

• Reviews and gains a working knowledge of how to read the Universities of Wisconsin records retention schedules
• Applies and assigns records retention schedules to digital and physical records at UW-Stout
• Reviews unit records for disposition and retention
• Assists with identifying and transferring records to the UW-Stout Archives for preservation

Project management assistance - 15%

• Assists with evaluating digital records retention processes for each unit based on their use of Image Now, Microsoft Teams, and other data storage mechanisms
• Collaborates with the Data Governance Working Group, the Records Retention Working Group, UW Records Officer Council, and other relevant committees as assigned

Digital transfers of UW-System mandated archival materials - 20%

• Harvests relevant files from ImageNow for archival ingest into Stouts Institutional Repository
• Harvests relevant files from Microsoft Teams for archival ingest into Stouts Institutional Repository
• Assists with organization of ingests and overarching folder structure within Preservica Stouts digital preservation software

Digital files processing and preservation - 20%

• Assists with inventorying new digital accessions in Preservica
• Integrates digital ingests into existing collections or creates new digital collections
• Performs initial rough sorts of digital accessions that include weeding and arrangement within Preservica or before the ingest process
• Performs data cleanup and/or creates new metadata for existing/emerging digital collections in Preservica or before the ingest process

Other duties as assigned - 5%QualificationsMinimum

• Bachelor's degree
• Strong interpersonal and communication skills
• Experience creating and delivering high-quality training and professional development sessions to diverse audiences
• Experience applying technology
• Demonstrated ability to work collaboratively

Preferred

• Master's degree from an American Library Association accredited library and information science program or related
• Demonstrated project management skills
• Evidence of problem-solving skills

Job Family: Staff jo Job Job