Assistant Registrar - Graduation & Articulation - University of Central Missouri : Job Details

Salary : $53,720.04 AnnuallyLocation : UCMO - Warrensburg, MOJob Type: Exempt Staff Full TimeJob Number: 997312Division: Student Records/RegistrarOpening Date: 09/18/2024Closing Date: Continuous Description The position will conduct office duties related to graduation and transfer course articulation. This includes degree counseling for both graduate and undergraduate students, assisting faculty and advisors with graduation/audit questions, processing initial, mid, and final graduation checks, assisting with the planning and execution of commencement events. Ensures transfer work is fully evaluated on new students' records and for prospective students. Articulates general education course work and works with faculty/schools to articulate major/minor courses. Responds to inquiries from students, advisors, faculty about the application of transfer credit. Manages UCM's participation in the Missouri Reverse Transfer program and assists with evaluations for Degrees When Due. Proactively manages articulation tables, transfer and articulation agreements, and MOUs to ensure continuously updated and current information. Updates transfer guides in the Undergraduate Catalog. Other duties as assigned within the Registrar's Office. Examples of DutiesEvaluate undergraduate domestic transfer credit for possible articulation: -25%

• Review admitted student transfer course records for possible transfer and articulation issues
• Using the Transfer Evaluation System (TES), access course description information and coordinate transfer credit evaluation with faculty
• Record and archive equivalency decisions
• Update websites about transfer articulation
• Make equivalency decisions on general education transfer courses
• Enter new articulation rules into Banner articulation tables
• Add, edit, and terminate articulation rules based on transfer institution and institutional course updates
• Communicate with students and transfer institution representatives regarding course evaluation requirements
• Respond to articulation requests from students, advisors, and faculty.
• Review articulation data integrity reports and make appropriate updates in Banner.
• Maintain list of approved faculty for substitutions and articulations
• Coordinate with Schools for regular review of existing transfer articulations

Create and maintain articulation agreements and transfer MOUs to include: -20%

• Work collaboratively with faculty and staff to create and maintain articulation agreements and MOUs
• Edit final documents for publishing to the transfer/articulation website
• Collaborate with community college partners
• Research community college course, curriculum, and policy updates; incorporate updates as appropriate to current and future articulation agreements and MOUs.
• Review new MOUs (domestic and international for compliance with curriculum and academic policies.

Manage the graduation application and approval process: -35%

• Conduct initial, mid, and final semester graduation application reviews.
• Work with faculty and advisors on student graduation deficiency issues
• Work with OT for the posting of graduation fees and place fees manually as needed
• Communicate to students, staff, and faculty about the graduation application process, deadlines, and the commence ceremonies
• Assist with the planning and execution of commencement ceremonies (two weekends per year)
• Respond to student, advisor, and faculty inquiries about graduation requirements and commencement.
• Update the graduation and commencement websites.
• Update diploma names and address, award degrees and honors
• Prepare graduations lists for the printing of diplomas
• Manage diploma distribution

Provide support to Registrar/Office as needed: -10%

• Attends meetings and conferences (both on and off campus) as needed
• Serve as a member of committees, as determined by the Registrar
• Assist with responding to customer service inquiries via phone, email, etc from students, staff, and faculty
• Undertake special projects as assigned
• Performs other duties as assigned

Direct and supervise Transfer Coordinator position. Perform annual performance appraisal, plan work, assign duties, and discipline as needed. -10% Typical Qualifications Education:

• Bachelor's degree
• Master degree preferred.

Experience:

• Two years progressively responsible experience in a functional area of enrollment management or advising with preference given to individuals with previous professional work experience in a Registrar's Office.

Supplemental Information Physical Requirements:

• Lift 40 lbs, push 100 lbs on hand dolly
• Repetitive manual and oculomotor motions

Special Instructions:Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.Completed UCM online application for employment required. Incomplete applications will not be considered.A review will begin immediately and continue until filled unless indicated otherwise.NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.Our faculty and staff are the university's most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle. Highlights from UCM's total rewards package for full-time employees include:

• 28.75% (staff) and 6% (faculty) defined retirement contribution, paid by the university;
• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;
• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;
• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;
• Available Health and Dependent Flexible Spending Accounts;
• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;
• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.
• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.
• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.
• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;
• UCM offers an Employee Discount Program through Working Advantage.

To learn more about the wonderful benefits available as a University of Central Missouri employee, visit our !01 Do you have at least two years of progressively more responsibility in a functional area of enrollment management or advising?

• Yes
• No

02 Do you have a Bachelor's degree?

• Yes
• No

Required Question