Assistant Registrar - Cincinnati State : Job Details

Assistant Registrar

Cincinnati State Technical and Community College is recruiting an Assistant Registrar to provide additional expertise and leadership within the Office of the Registrar. The successful candidate will collaborate with various departments within the college, alongside the Registrar, to facilitate the smooth functioning of all office processes, while also leveraging data to improve operational efficiency and student success initiatives. The Assistant Registrar will specifically oversee both the transfer credit evaluation and graduation processes and initiatives, including the annual Commencement event. This position requires strong organizational skills, attention to detail, proficiency in data analysis tools, and a commitment to maintaining confidentiality.

Specific Duties:

* Provide direct supervision of processing staff responsible for transfer credit evaluation and credential certification/graduation, including managing work assignments, prioritizing tasks, and ensuring efficient utilization of resources.

* Transfer Credit Evaluation:

* Work with academic departments to determine course equivalencies and transferability

* Serve as the point of contact for all Cincinnati State incoming transfer initiatives: including but not limited to Ohio Department of Higher Education coding requirements and third-party tools like TES and Transferology.

* Work in partnership with the Career Tech Pathway Office, Veterans Services, and designated faculty to ensure efficient recognition and processing of alternative forms of credit.

* Collaborate with the Office of Admissions on overlapping student onboarding activities

* Graduation Processing:

* Maintain and create reports of audits of student records to assist the divisions in credentialing appropriate students; this includes Credit When It's Due

* Coordinate with the College Credit Plus (CCP/Dual Credit) team to ensure a smooth credential certification process

* Support the Registrar and Commencement Committee in the management and execution of the annual Commencement event.

Essential Responsibilities:

* Student Records Management: Maintain accurate and up-to-date student records, including registration, grades, transcripts, and academic standing. Ensure compliance with FERPA regulations and other relevant policies regarding student confidentiality.

* Policy Enforcement: Enforce academic policies and procedures related to registration, grading, academic probation, and academic integrity. Provide guidance to students, faculty, and staff on policy interpretation and compliance.

* Data Analysis: Collect, analyze, and interpret data related to student enrollment, retention, and academic performance. Develop and maintain dashboards, reports, and visualizations to track key performance indicators and identify trends. Use statistical techniques to conduct predictive modeling and data-driven decision-making.

* Technology Utilization: Utilize student information systems and data analysis tools to maintain student records, generate reports, and facilitate efficient office operations. Participate in system upgrades, testing, and training as needed. Proactively research and evaluate emerging technologies and relevant tools.

* Collaboration and Communication: Collaborate with various departments, including admissions, financial aid, academic advising, and faculty, to ensure alignment of processes and information sharing. Communicate findings from data analysis to stakeholders and provide recommendations for improvement.

* Serve in the place of the Registrar when needed

* Other duties as assigned

Minimum Qualifications:

* Bachelor's degree from an accredited institution in a relevant discipline

* 3-4 years' experience working in a higher education setting

* Proficiency with Microsoft Office Products

Preferred Qualifications:

* Master's degree from an accredited institution in a relevant discipline

* Previous experience in a registrar's office, academic administration, and data analysis

* Knowledge of student information systems (e.g., Colleague)

* Proficiency in data analysis tools and software (e.g., Excel, SQL, Tableau, Power BI).

Desired Competencies:

* Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and stakeholders.

* Excellent organizational skills, attention to detail, and ability to prioritize tasks.

* Commitment to maintaining confidentiality and adhering to ethical standards in handling sensitive information.

Reports To: Registrar

Position Level: Assistant Registrar

Comp. Range: $62,000 annual salary

Status: FT Non-Bargaining

Classification: Exempt

Benefits:

Cincinnati State provides employees high quality and cost-effective benefits with a variety of options:

* Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)

* Dental Insurance (employer covers 100% of the premium)

* Vision Insurance

* NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!

* Flexible Spending Accounts and Health Savings Account (employer contributions)

* Short-Term Disability: Offering 60% of your salary with a max of $500 weekly

* Life Insurance and AD&D Insurance (employer paid)

* Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense

* Pet Insurance

* Employee Assistance Plan for employees, spouse and dependents

* Tuition Waiver for employees, spouse and dependents

* Tuition Reimbursement

* Free parking

* 10 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.

* Employees at Cincinnati State qualifies for Public Service Loan Forgiveness

Retirement:

As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.

EOE- Committed to Creating a Diverse and Inclusive Work Environment

Cincinnati State Technical and Community College, as well as its individual academic divisions, is committed to a policy of equal opportunity in all its activities and programs, including employment and promotion. It does not discriminate on the basis of race, color, national, or ethnic origin, citizenship status, religion, sex, sexual-orientation, age, physical disabilities, veteran or marital status.