Associate Events Specialist - Facilities - BISSELL Homecare : Job Details

The Associate Events Specialist - Facilities, leads and directs individuals and vendors to ensure successful event planning and management. This role requires a professional with at least 5 years of experience in event planning, effective communication skills, and a team-oriented, customer-focused approach. The coordinator will manage events of varying sizes and purposes, ensuring logistics are seamless, budgets are adhered to, and events run smoothly.

The primary duties, accountabilities, and responsibilities include:

• Leadership and Direction: Lead and direct team members and vendors to execute event plans effectively.
• Event Planning and Management: Plan, organize, and manage events at a professional level, ensuring all logistical aspects are covered.
• Budget Management: Ensure all events are completed within the allocated budget, working closely with the internal client.
• Program Development: Develop and implement programs for BISSELL Homecare Corporate Headquarters and other BISSELL properties.
• Layout and Setup: Create event layouts, determine necessary support staff, and oversee furniture arrangements.
• Vendor Coordination: Coordinate internal and external resources (vendors) to complete events and projects on time and within budget.
• Catered Food Service Coordination: Work closely with catered food service leadership to ensure seamless food and beverage service for events.
• Business Unit Collaboration: Collaborate with business unit leaders hosting customer visits to align event details with their specific needs and objectives.
• Technical Support: Provide technical assistance and support to the Facilities leadership as needed.
• Facilities Planning Support: Assist in planning various events and projects, providing facilities planning support.
• Customer Engagement: Attend and coordinate meetings for multiple events, assisting with customer visits, employee engagement events, and executive meetings.
• Maintenance Oversight: Ensure proper care and maintenance of furniture, coordinate annual inspections, and oversee seasonal furniture installations.
• Scenario Planning: Plan for potential scenarios that could impact event integrity.
• Knowledge Maintenance: Maintain a working knowledge of the complex needs of a wide variety of events.
• Resource Sourcing: Assist in sourcing replacement parts and materials for events.
• Staff Scheduling: Schedule staff and setup/cleanup crews for event days, coordinating with the Facilities leadership.
• Work Order Coordination: Manage work order systems and conference room planning.
• Facilities Services Coordination: Coordinate with Facilities Services, Catering, Administrators, and Facilities General Services.
• Digital Art Tools: Utilize digital art tools for event marketing, presentations, and visual communication to enhance event experience.
• Project Development: Work closely with the Facilities Department to develop and implement various projects and initiatives.
• Additional Duties: Perform other duties as assigned in conjunction with the Facilities leadership.

Required Core Competencies:

• Functional/Technical Expertise
• Global Business Acumen
• Self-Management
• Learning Versatility
• Delivers Results
• Judgment and Decision Making
• Managerial Courage
• Continuous Improvement

Required Experience / Education:

• Minimum 5 years of experience in hospitality and events coordination.
• Proven experience in service-level positions.

Skills Required:

• Proficiency in Microsoft Word, Excel, and Office Suite.
• Proficiency in Zoom and conference call tools.
• Proficiency with digital art tools for event marketing and presentations.