Associate, Human Resources - American Lung Association : Job Details

The American Lung Association has an excellent opportunity for an Associate, Human Resouces. Working as a member of the Human Resources department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung disease throughresearch, education, and advocacy. Coordinate and assist with the administration of various Benefits and Human Resource programs; process new hire paperwork and enroll new employees in ALA-sponsored benefit plans including medical, dental, Life, Long-Term Disability, Flexible Spending and 401(k) Plans. Respond to time and attendance inquiries and handle merge file creation, mailings, and database input for various Human Resources deliverablesLocation: The position is located at the American Lung Association's New York, New York office and will be a hybrid of in-person and virtual work. Responsibilities:

• Coordinate the new hire onboarding process by managing completion of new hire paperwork to ensure legal compliance.
• Process employee enrollments, terminations and changes for benefit plans. Generate required forms and notices (life insurance conversion, COBRA, HIPAA).
• Assist with monthly timecard closures. Identify, resolve and communicate attendance discrepancies. Interpret and explain attendance policies, in response to employee's inquiries.
• Maintain the accuracy of employees' records in the Time and Attendance System to include project codes and supervisor updates.
• Manage the Human Resources (AskHR) email account and respond and/or route e-mail inquiries to appropriate HR Staff. Monitor and manage the HR fax, respond and/or forward information to appropriate HR staff. Open and distribute mail that arrives in the New York office.
• Prepare and maintain employee electronic benefit files, ensuring accuracy, confidentially and compliance with applicable laws. Examine employee files to answer inquiries and provide information to authorized persons.
• Assist in processing assigned benefits-related invoices and coordinate the funding with the accounting department.
• Follow up with employees who need to provide supporting documentation for their benefit elections and/or life event changes.
• Coordinate supervisor updates with Finance department.

Qualifications:

• Bachelor's degree in HR Management, Business Administration or related area
• At least one year of Human Resources or related experience.
• Must have competence in computer programs, especially Word, Excel, PowerPoint. Experience with Microsoft Teams is a plus
• HRIS (ADP WFN) experience a plus.
• Must be able to work independently and accurately on a variety of tasks.
• Must have excellent organizational and quantitative skills to handle a myriad of administrative and mathematical details.
• Outstanding customer service, oral and written skills are required.
• Ability to work well under pressure of deadlines with high degree of accuracy.
• Must be a team player.
• Maintain absolute confidentiality on all Human Resources matters.
• Consistent with its mission, the American Lung Association maintains a smoke-free workplace; all employees must abstain from tobacco use in any form, including vaping.

Compensation: Exact compensation may vary based on skills, experience, and location. The target hiring range for this position is between $50,000 and $56,000 per annum. Benefits: The Lung Association offers a comprehensive benefits package including:

• Paid Leave - 10 vacation days in the first year (15 days thereafter), 2 personal days and 15 sick days per year, as well as 12 company-paid holidays per year. We also offer Paid Parental Leave for eligible employees.
• Insurance - Employees (and their eligible dependents) can enroll in our medical, dental, and vision plans, as well as voluntary plans for critical illness, accident, hospital indemnity, short-term disability and supplemental life/AD&D insurance. Employees will be enrolled in company-paid life/AD&D and long-term disability Insurance coverage.
• Retirement Plan - Eligible employees can participate in our 401(k) Defined Contribution Retirement Plan, which offers matching employer contributions (up to 4%) and year-end discretionary non-elective contributions.

Questions? For more details about this role please reach out to [email protected]. Equal Employment Opportunity The American Lung Association is committed to employ, in its best judgment, the most suitable candidates for approved positions while engaging in recruitment and selection practices that are in compliance with all applicable employment laws. We are an equal opportunity employer: women, minorities, veterans and persons with disabilities are encouraged to apply. Policy Statement It is the policy of the American Lung Association to prohibit discrimination and harassment of any type and to provide equal employment opportunities to employees and applicants, without regard to their race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law. The American Lung Association will take affirmative action to employ, advance in employment and otherwise treat all individuals in the foregoing categories without discrimination in all employment practices. This policy applies in all Human Resources actions including recruitment, selection, evaluation, promotion, compensation and training.