Associate Office Manager - Corporate Office Properties Trust : Job Details

POSITION SUMMARY:Supervise and coordinate services in front desk and general office administration for corporate headquarters. Assist Office Manager with the daily office management operation of corporate headquarters.ESSENTIAL FUNCTIONS:1. Front Desk / Office Administration -

• Supervise staff (Office Assistant) and all aspects of their position in support of corporate headquarters administration, including record retention, mail services, vending services and maintenance of office environment and breakrooms.
• Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations.
• Ensures compliance with established corporate standards.
• Serve as secondary relief coverage for front desk.
• Assist Office Manager with tenant liaison role to Property Management.
• Assist Office Assistant with the new hire setup process - update mailboxes, provide standard workstation supplies and create nameplate insert.

2. Budget / Billing / Invoices -

• Support and partner with Associate Executive Assistant to EVP + COO and MSVP - Asset Management+ CBO and Office Manager on the office administration budget.
• Analyze, review, code, and process invoices for payment.

3. Office Equipment + Vending + Supplies -

• Manage all contracts, supplies, repairs and maintenance of office equipment and vending machines.
• Develop and process all office supply orders. Verify accuracy and stock office.

SECONDARY RESPONSIBILITIES:

• People Management - In partnership and working closely with one up manager, will be responsible for staff management including recruiting/hiring, supervision, recognition, salary administration, and performance appraisals.
• Trains staff to ensure high skill levels and technical competence.
• Partners with Human Resources on employee development and planning initiatives.
• Lead shredding and recycling programs.
• Back up to Office Assistant duties.
• Perform other job-related duties as assigned.

QUALIFICATIONS:Education - High School Diploma or equivalent.Professional Experience - Minimum 3-5 years of administrative experience required. Entry level management experience preferred.Computer Skills -

• Basic PC knowledge including Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.
• Experience with UPS on-line system preferred.

Mobility - N/AOther Requirements -

• Well developed verbal communication skills.
• Excellent telephone etiquette.
• Ability to effectively interact well with all levels of internal management and staff, as well as with the public (outside clients, guests and vendors).
• Detail oriented with the ability to handle multiple tasks at one time

Pay Range: $50,000 - $60,000CDP proudly offers to all employees working a minimum of 30 hours per week market-leading health benefits including medical, dental, vision and prescription, etc.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)