Associate, President's Office - The Rockefeller Foundation : Job Details

Position Overview

The Rockefeller Foundation is seeking an Associate, President's Office who will provide project management and programmatic support in the President's Office. Reporting to the Manager, Administration in the President's Office, the Associate will support key strategic priorities and major initiatives in close partnership with the Chief of Staff and other team members.

Pay Range: $91,000 - $125,919. This represents the present low and high end of the Foundation's pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.

Work Schedule: This role is on a hybrid work schedule, and required to be in the office on Tuesdays, Wednesdays, and Thursdays.

Principal Duties and Responsibilities

* In close collaboration with the Chief of Staff, prepare for meetings (most notably with the Executive Team, Senior Leadership Team, and Board), through agenda and material development, researching and synthesizing, follow-up, and day-of coordination.

* Develop, deliver, and follow-up on high-level and informed briefings and talking points, and ensure quality control on these materials. Collect and analyze the information as needed, while applying independent judgment.

* Independently conduct research and provide summaries and data management to help inform decision making for the Chief of Staff.

* Collaborate with the Program Strategy team, to review, track, and report on grants, ensuring discretion, accurate documentation, and execution.

* Work across the foundation on managing grantee relationships for the President's Strategic Opportunities Fund, ensuring compliance and tracking progress. Support the grant application and approval process, including identifying problems, proposing solutions, and communication.

* Ensure events, convenings, and special activities for the PO team meet strategic objectives with the Manager, Administration and Chief of Staff.

* Build and maintain relationships across the Foundation, representing the President's Office and contributing to a collaborative and inclusive environment.

* Support the creation and implementation of processes to facilitate communication and feedback between teams and within the President's Office.

* Independently work on special projects and events, including but not limited to Trustee engagement and Foundation governance as well as PO-led internal and external engagements such as with partners or in government relations.

* Support general efficiency across the President's Office and contribute to daily office management and coordination with other teams within the organization, including:

* planning, scheduling, calendar management, travel, and expense support for the Chief of Staff.

* Support knowledge management for the President's Office including maintaining CRM database and other key documentation.

* Take on other and additional responsibilities as needed, especially during team transitions, high-priority moments.

Education, Experience, and Skills

* At least 4 years of relevant experience in program support, program administration, or administration.

* Relevant knowledge or experience in philanthropy, non-profits, grantmaking or government relations, or international relations field.

* Strong analytical skills, with the ability to apply these to the development and management of high-impact projects and events.

* Track record in managing complex projects, with a highly responsive style and a drive to achieve results.

* Excellent communication and writing skills, able to translate concepts clearly for others.

* Knowledge of climate issues and/or experience in one of The Foundation's four focus areas: power and climate; food systems; health; and innovative finance is preferred.

* Experience with identifying or managing important relationships and working with partners/government agencies and/ or the corporate sector to advance shared objectives.

* Experience conducting outreach and leading dynamic meetings and informational sessions.

* Experience researching information from divergent sources and compiling it into cohesive and thoughtful briefings.

* Demonstrated commitment to achieving impact, and advancing diversity, equity, and inclusion as core values.

* Bachelor's degree preferred.

* The ability to travel as necessary.

Qualifications and Competencies

* Bias for Action: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

* Decision Quality: Makes good and timely decisions that keep the organization moving forward.

* Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.

* Strategic Learning: Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder.

* Values Differences: Recognizes the value of different perspectives and commits to inclusion, equity, and diversity in every aspect of work.

* Flexibility: A willingness to jump in on projects big and small and being comfortable working in a flexible environment.

About The Rockefeller Foundation

The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We make big bets to promote the well-being of humanity. Today, we are focused on advancing human opportunity and reversing the climate crisis by transforming systems in food, health, energy, and finance. For more information, sign up for our newsletter at and follow us on X @RockefellerFdn.

The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.

As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do - we could not make an impact without our team members' diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.

The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.

The Rockefeller Foundation is an Equal Opportunity Employer.