Athletics Academic Coordinator I - University of Texas at San Antonio : Job Details

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 12491

Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and the UT Health Science Center at San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open Until Filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and cover letter required.

Essential Functions

Job Summary

Function: Responsible for planning and delivery of an academic counseling program/service and creating or promoting new initiatives in student academic counseling.

Scope: To provide and serve as an academic counselor and mentor to assigned student-athletes. Responsible for all aspects of the student-athletes' academic structure including initial visits with prospective athletes, advising of degree and course options, assist with certification and eligibility of current and prospective athletes. Coordinators are expected to use judgment and discretion in the position and ensure appropriate and accurate academic counseling to maintain academic progress, academic eligibility, and timely degree completion.

Core Responsibilities

Duties and Responsibilities of all UTSA Athletics Positions:

• Adheres to the university, American Athletic Conference, UTSA Athletics, and NCAA policies and procedures.
• Maintains knowledge of department activities, sports schedules, and procedures.
• Fosters cooperative working relationships with fellow staff members within the department.
• Supports the athletics department goals and philosophies as described by the Vice President for Intercollegiate Athletics and works to achieve and uphold the department's mission statement and core values.
• Maintains a positive attitude toward performing job duties and in working with other staff.
• Exhibits professional decorum at all times while representing UTSA Athletics, including routine events and meetings that occur outside of the office and on the road.

Duties and Responsibilities of the Position:

• Serves as an academic counselor for an assigned sports team(s).
• Maintains a successful liaison role with assigned coaching staff regarding all facets of the academic progress of student-athletes.
• Monitors academic eligibility and progress toward the degree for designated student-athletes.
• Communicates with respective coaching staff on academic progress/issues, while also providing consistent and timely reports to coaches, sports administrators, and supervisors.
• Participates in Academic Services support team meetings to discuss students' progress and develop strategies for appropriate intervention.
• Assists with providing academic and career counseling to student-athletes in areas including study skills, time management, organizational skills, and methods for choosing balanced schedules, factoring in the demands of classes, practice, competition, travel, and eligibility standards.
• Provides individualized support toward academic, social, leadership, and life skills development.
• Coordinates course selection and registration for student-athletes.
• Assists with recruiting activities and functions of student-athletes as instructed by coaching and academic services staff.
• Converses with prospective student-athletes during campus visits regarding educational opportunities offered at UTSA, admission requirements, and provide transcript evaluations.
• Implements developmental, mentoring, and tutoring programs for at-risk student-athletes.
• Collaborates cooperatively and supportively with college advisors, various university personnel, and athletic coaches to ensure student-athletes' satisfactory academic progress.
• Resolves academic issues efficiently, and effectively through appropriate consultation, analysis, and/or action within the structure of the university.
• Assists with the NCAA and American Athletic Conference certification process for athletic participation.
• Assists in the submission of the NCAA Academic Progress Rate and Graduation Rates Disclosure Report.
• Identifies and nominates student-athletes for possible awards, honors, and scholarships as appropriate.
• Engages in career exploration activities with student-athletes.
• Performs other duties as assigned.

Required Qualifications

• Master's degree from an accredited institution in Education, Counseling, or related field plus one to two (1-2) years of experience in academic advising or equivalent related experience OR Bachelor's degree from an accredited institution in Education, Counseling, or related field plus five or more (5+) years of experience in academic advising or equivalent related experience.
• Knowledge of NCAA rules and regulations at the Division I level.
• Demonstrated excellent written and verbal communication skills and interpersonal skills.

Preferred Qualifications

• Master's degree from an accredited institution directly related to Education and/or Counseling.
• Five or more (5+) years of experience.
• Experience in the personal and academic development of students from various backgrounds.