Attendance Secretary - CHIEF LESCHI SCHOOLS : Job Details

SUMMARY: This position establishes and maintains the student attendance record keeping system. It also provides secretarial/clerical, public relations and registration services. Responds to inquiries from District staff, students, parents and the public to provide information, and/or refer to appropriate parties.

ABOUT CHIEF LESCHI SCHOOLS: Formerly known as the Puyallup Tribal School, Chief Leschi Schools was founded in 1976 to address the high dropout rate of the youth of the Puyallup tribe. It is the largest of seven tribal schools in the state of Washington and one of approximately 200+ tribal schools in the United States. It is also one of the largest tribal schools to be funded by the Bureau of Indian Education.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Create and update attendance records for each student, data enter attendance information on computer, produce and distribute daily absentee bulletin and other computer-generated reports.

Establish folders for students with unexcused absences. Maintain folders to include all attendance correspondence.

Answer parent/guardian or staff inquiries regarding attendance status of students during the school day.

Provide information to parents/guardians and staff pertaining to the student's overall attendance record.

Contact the home of absent students, maintain an attendance log to include date of absence and time, etc.

Process student daily requests for re-entry or early dismissal; issue excused or unexcused absence slips.

File attendance correspondence such as absence and tardy slips.

Check on students believed to be tardy or truant.

May enroll and withdraw students; maintains procedures, attendance, data processing, and compliance with state immunization status. Schedule appointments.

Maintain accurate records of all students withdrawing from school; include withdrawal date, reason for withdrawal and wherever possible destination of withdrawn student.

Coordinate with BECCA compliance issues, up to and including mailing out letters regarding BECCA court filings.

Coordinate with the school Enrollment Office regarding monthly attendance, entries, and withdrawals.

Track 20 consecutive day absences for State monthly enrollment count.

Notify building administrator of students who have been referred to the office for discipline matters regarding attendance issues.

Serve as main office receptionist providing primary telephone coverage for all incoming calls.

Assist with the daily distribution of incoming and outgoing office mail.

Welcome and assist all parents/guardians and other guests to the school.

Assists with preparing correspondence, evaluations, bulletins, newsletters and school calendars.

Assists with preparation of schedules for employees, purchase requisitions for supplies/materials and equipment, parent conferences and schools' activities.

Coordinates activities for the opening and closing of schools and for special activities such as festivals, graduation, open house and other school events.

Performs other relevant duties as assigned.

This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed, while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

Knowledge of the Native American community.

Take initiative and work independently

Communicate effectively verbally and in writing

Ability to communicate courteously and in an effective and efficient manner with parents/guardians, students, staff and other school visitors in a diverse environment.

Ability to work with and relate to Native American children and serve as a positive role model.

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Work collaboratively with school and central administrators, parents, and community members

Demonstrate understanding of and experience with cultural competence

Comply with school board policies and follow administrative procedures

MINIMUM QUALIFICATIONS

Two (2) years of college, secretarial, business or related vocational training

Two (2) years of clerical experience using computers for data entry and word processing

Experience using Microsoft Word, Excel and Outlook

PREFERRED QUALIFICATIONS

Two (2) or more years working directly with a K-6 school attendance program.

Five (5) or more years working as a receptionist within an educational system.

Coursework beyond high school in computer software applications

CONDITION OF EMPLOYMENT:

Successful criminal background clearance

Successful and/or clear drug screening

ABILITY TO:

Take initiative and work independently

Communicate effectively verbally and in writing

Demonstrate a thorough understanding of confidentiality and the ability to maintain it

Maintain effective working relationships with individuals and groups in a multicultural and diverse community

Work collaboratively with school and central office administrators, parents, and community members

Demonstrate understanding of and experience with cultural competence

Comply with school board policies and follow administrative procedures

REPORTING RELATIONSHIP: Building Principal or designee

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required sit and stand for long periods of time. The employee must frequently reach with hands and arms and is regularly required to talk or hear; stand and/or walk; bend, stoop, twist, squat, and kneel; and use hands to finger, handle, feel and perform fine motor manipulation. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Anything over the weight limits should be done as a two-person lift or with a mechanical lift.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works indoors, occasionally near visual displays. The noise level in the work environment is usually moderate.

Chief Leschi Schools is an Equal Opportunity /M/F/Affirmative Action/Veterans/Disability Employer, except as provided under the Indian Preference Act.